California Tax Payments - changing CA EDD bank account

QuickBooks will take care of this, @Irotsirhc.

You no longer need to update the California Employment Development Department ACH account information if you e-file and e-pay within the account. However, if you're filing and paying outside QuickBooks Online (QBO), you may need to update this information outside QuickBooks. 

Check out the following article for detailed guidance about the information that can be changed from your account: Edit or change employee info in payroll.

Here's also more information on how to change your company's bank account for payroll. It'll guide you with setting up your bank account in your chart of accounts, checking for pending tax payments and payroll transactions, and verifying your bank account. 

Let me know if you need more information on federal and state taxes. I'm always here to help. Have a great rest of the day!

I also received the same letter.  Will Quickbooks handle this EDD ACH Bank change for Enhanced Payroll Plus Pro customers, as well?

Thanks for joining this thread, victor_sp.
 

You can update your bank account used for tax payments by initially changing it with federal and state agencies.
 

Here's how:
 

1. Visit the Electronic Federal Tax Payment Services (EFTPS) website and go to My Profile.
2. Sign in using your current PIN and password.
3. Under the Enrollment menu, click Additional Taxpayer Enrollment.
4. Accept their Privacy Act and Paperwork Reduction Act information.
5. Enter your new bank details.
6. Create a new PIN number.
7. Sign out after you finish the new enrollment.
8. Create a new Internet password.
9. Sign in with your new PIN and password.

You'll need to contact any necessary state agencies to change the e-pay bank account on file with them. You can refer to our Payroll Tax Compliance Links article for more information about this.
 

After updating your e-pay account with federal and state agencies, you can change the bank info on file for tax payments in QuickBooks.
 

You can also get in touch with our Customer Care team to confirm everything on the back-end looks good for the account which your tax payments are being sent to.
 

Please feel welcome to send a reply if there's any additional questions. Have a lovely Monday!

Hello ZackE,

Just to clarify, I do not need to change my bank account number. 

Rather, the California EDD is requiring us to change the account number for their bank to which we send payroll tax payments.

Please confirm and advise again.

Hi there, victor_sp.

I appreciate you for coming back to the thread and clarifying the letter about the ACH account information update. I'll be sharing further details about this and ensuring you'll be able to manage your tax payment details with accurate tax data in QuickBooks.

As mentioned above, if you're using e-file and e-pay for your taxes within the QuickBooks account, you'll no longer need to update the California Employment Development Department ACH account information. This is because QuickBooks automatically update this detail from your bank.

However, if you're filing and paying your taxes outside QuickBooks, you may have to manually update this EDD ACH Bank outside QuickBooks by contacting your state agency.

Lastly, you may refer to this article to see different state links to find details on tax forms, withholdings, unemployment and other tax, e-file, and pay information: Access state agency websites for payroll.

Please know that you can add a comment below if you still have concerns related to your tax payment information in QBO. I'm always around to help, victor_sp. Have a great day!

How will I know if my Quickbooks desktop has been updated?  

I also received notification from California EDD that I need to update the bank account number and routing number for PAYING payroll taxes, starting 5/31/23.  While it's initially stated that I (QBO user) would NOT have to change anything, that this will be handled automatically by QBO, I see other responses that look like instructions for the QBO user to change something.  So I'm confused - can we leave this alone, and the payments (paid semi-weekly) will be sent electronically to the right account (US Bank starting 5/31) starting on the right date?  Or do we still need to set something up.  If so, please provide instructions on WHERE to update that information.  Thank you!

Zack apparently didn't read your inquiry.  Looks like someone else answered the same question though.  It appears that we don't need to do anything if we are using QBO online and have already set up ACH in QBO.  Looks like they will take care of it for us.

I was confused too but it does appear that an actual person from QBO posted this:  So I think so long as you fall into the category in paragraph #1, all good.  Good luck!

As mentioned above, if you're using e-file and e-pay for your taxes within the QuickBooks account, you'll no longer need to update the California Employment Development Department ACH account information. This is because QuickBooks automatically update this detail from your bank.

However, if you're filing and paying your taxes outside QuickBooks, you may have to manually update this EDD ACH Bank outside QuickBooks by contacting your state agency.

some of my clients use enhanced payroll on QB Pro Plus, Is this the same?  QB automatically updates the e-pay e-file bank with EDD for CA so we don't have to?

Your response sounds reassuring, but the part that confuses me is "you'll no longer need to update the California Employment Development Department ACH account information".  That's because I've never updated that ACH account info, and cannot even recall when I actually first provided that information to QBO.  I also don't see where to even enter that information into QBO.  I know QBO has *my* bank account numbers, but I never provided the State's. I've been using QBO since January 2021, and every tax payment and filing has worked without a hitch - both for Federal and State of California. I'm just hoping that by doing nothing, the payments will still go to the right California EDD account as of the end of this month.  Thanks!

Thanks for chiming in, Marsh511. I'm here to clarify the EDD ACH bank information changes in QuickBooks Online.

It's the EDD that changes their financial institution. Thus, you no longer need to change the California Employment Development Department ACH account information if you use e-file and e-pay for your taxes within the QuickBooks account. This is because QuickBooks automatically updates this information.

On the other hand, if you file and pay your taxes outside of QuickBooks, you may need to manually update this EDD ACH Bank by contacting your state agency. I've added an article for more information about this: Access state agency websites for payroll.

If you'd like to see your taxes and other payroll liabilities, you might want to check this article if you need help: Payroll Tax Liability Report. 
 

Let me know if you need further information regarding updating your bank account information for payroll or anything else. I'm always here to help. Have a wonderful day!

Hi All, I received the same letter from CA EDD.  I just got off the phone with Intuit Payroll Support.  Here are the instructions I was given.  I hope this helps everyone.

Hi Lynn,
Below is the steps to send the bank information change for your CA EDD information:
 

1. Hand write your Federal Employer Identification Number (EIN) on the first page of the tax notice you received. If you have more than one notice of discrepancy, send each one separately.
2. Email each federal or state notice to [email address removed].
   • Note: the notice must be included as an attachment to your email.  Acceptable formats include .pdf, .jpeg, .doc or .docx, .xls or .xlsx, .tiff.
3. If you have more than one notice of discrepancy, please send each one in a separate email.

Next Steps

Once we get your tax notice, you’ll get a confirmation email with a case number and additional details. When complete, a tax specialist will email you with the required resolution, any steps we have taken on your behalf, and additional action required (if applicable).

Thank You
QB DT PAYROLL SUPPORT

What if you e-file to the EDD through QuickBooks Desktop, as opposed to QuickBooks Online? 

Thanks for joining in on this thread, @lisaram. Allow me to elaborate or clarify things so you can get back to working order.

If you e-file and e-pay within QuickBooks Desktop or QuickBooks Online, you don't need to change the California EDD ACH account information. QuickBooks will take care of this. Our compliance team will be the one to update it since you don't have the option to do so.

On the contrary, you may need to update it manually if you file and pay your taxes outside of QuickBooks especially if you'll pay directly through your bank account. You may need to contact your state agency. 

You may refer to this article to see different state links to find details on tax forms, withholdings, unemployment and other tax, e-file, and pay information: Access state agency websites for payroll.

Moreover, I've added this article for detailed guidance about the information that can be changed from your account: Edit or change employee info in payroll.

Let me know in the comments below if you have additional questions or concerns. I'll be right here to answer them for you. Take care, and have a nice one!

That being said, every ER should be questioning this because "if" the information is not update by Intuit/QBs, and the employer proceeds to pay their EDD payroll taxes via e-file, they will be subject to penalties and interest, like the letter states, should the QBs program not follow through on 05/31/2023. 

 I have assisted Payroll, will QB take care of this EDD letter regarding ACH?

Thanks for joining this thread, PCE21.

As an Assisted Payroll user, there is no need for you to take any action regarding the ACH letter you received. QuickBooks will handle all necessary actions and ensure appropriate measures are taken in response to the EDD letter.

If you want to access detailed information about tax forms and payroll-related details, you can refer to the following article: Accessing State Agency Websites for Payroll. This resource provides links to state agency websites where you can find the information you need.

Do you need more help with QuickBooks Payroll? Please don't hesitate to comment below cause I'm here to help you anytime. Bye for now and take care.

I have Quickbooks desktop. I e-file and pay through Quickbooks DESKTOP. Will the new EDD banking information automatically update in Quickbooks DESKTOP?

EFTPS is for federal taxes and has nothing to do with CA EDD - paying attention is a critical component to giving advice, wouldn't you say? 

@Lynn79 These instructions read as if they are for a taxpayer who has received a notice of discrepancy for their payroll taxes. 

I'm wondering if the customer service rep understood what you were inquiring about. 

My experience has been that as soon as they hear a keyword they they tend not to hear anything else I'm saying and try to resolve a problem from there. I'm guessing they heard notice, and payroll taxes, and assumed it was regarding an error that they need to research. 

Hi Judith, I don't disagree regarding customer service agents and keywords, canned answers, etc.  I can tell you that I was assigned a case ID and there is now a paper trail showing that I notified Intuit Assisted Payroll of the change.  If they screw up my deposits, at least I have evidence to show it's not my fault, which hopefully would insulate me from penalties, etc. I did receive the following back from them via email:

CA UI Payment Method Notification

We have ensured that your tax information as provided in this document is set up correctly in our system. There is no further action required.