Can i run a bonus only payroll without affected the scheduled payroll?

Welcome to the Community, Mark.

I'm pleased to share how you can pay your employees without affecting your scheduled payment cycle.

QuickBooks Online offers the option to process an unscheduled payroll to pay bonuses, commissions, final paychecks, or report fringe benefits outside the regular payroll schedule. Let me guide you on how.

1. On the left pane, go to Payroll and choose the Employees tab.
2. Select the Run payroll dropdown, then select Bonus only.
3. Answer additional questions and enter taxes or paycheck calculation details if necessary.
4. Choose or review the pay date.
5. Select the employees you need to pay.
6. Click on the Actions icon, then Edit paycheck.
7. Enter all the necessary information or amount, then hit Save.
8. At the bottom right corner, choose Preview payroll.
9. Select the account used to track the transaction.
10. Choose either Preview payroll details and Save for later or Submit payroll.
11. Once done, click on Close.

Moreover, consider running and customizing payroll reports to have valuable insights regarding your business and employees.

Don't hesitate to leave a reply below if you have additional questions when paying your employees or other related concerns in QuickBooks Online. We're always here to help.

Related to Mark's question:

I ran Unscheduled Payroll for Bonus checks on Desktop.

One of the checks doesn't show up on the Year End totals.

I thought I fixed the problem when I noticed the ending date was 1/1/24, I changed to match the other checks ending date, but it still doesn't show up for W-2 information.

Thanks for chiming in on this thread, Tinafrown. I appreciate you for sharing the complete details of your concern about bonus checks not being calculated properly in their W2s in QuickBooks Desktop (QBDT). Allow me to provide the reason and steps to make sure it is correctly calculated.

When you say you've reviewed your year-end totals, are you referring to running a payroll report to view your employees' W2 information? If so, I'd be glad to provide some solutions to make sure it will be reflected in their W2s.

In QBDT, the program will calculate the data based on the paycheck date and not specific to the check's ending date. Furthermore, please make sure to filter the correct date range in your report to always see your accurate payroll data.

Depending on your check's date, you may need to void and recreate the check to prevent errors in tax calculations. See this article for your reference on the voiding process: Edit, delete, or void employee paychecks. You can contact us for help if you're using QBDT Payroll Assisted. After voiding it, you can proceed to recreate the bonus check.

However, if the check date and report filters are correctly selected, I recommend reaching out to our Payroll Support Team. One of our experts has the necessary tools to check your account securely and perform a screen-sharing session to investigate this behavior further.

Moreover, you can read through this article to help track your payroll and employee expenses in QBDT by focusing on the most essential information for your business: Customize payroll and employee reports.

We're always here in the Community to help if you have other questions about running bonus payroll in QBDT. Keep safe, and have a great day ahead!