Deleting employees

Hello, sl53.

I'll give a little bit of an overview about deleting an employee with paychecks. I'll also throw in a workaround to help you with this. 

For accounting and recording purposes, we're unable to completely delete an employee from the system. This will mess up the recorded taxes and W-2 details in your system.

As a workaround, you'll want to change their employment status instead. Here's how: 

1. Go to the Payroll menu, then select the Employees tab. 
2. Find and open the employee's profile. 
3. Click the Pencil icon beside the Employment section.
4. Set the Status to Terminated or Not on payroll. 
5. Click Done.

You can uncheck the Show in non-payroll lists box if you don't want them to show in reports, jobs and such. 

For reference about managing your employee's profiles, you can check these articles: 

• Delete an employee's profile from payroll
• Terminate or change your employee's status on payroll

Need help pulling up your employees' year-to-date data for taxes and other reporting purposes? You can run a variety of payroll reports in QuickBooks. Check this article for a guide on how to build one: Run payroll reports.

I'm always around in the Community space looking for questions to answer. If you have concerns, just reply here or create a new thread. I'll be right there to help you out.