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maurice6168
Level 2

Employee Payroll Class

Hello!

An employee was setup with the wrong class.  Is there a way to change the class after payroll has been run?

 

Need to run a report showing all expenses for a certain class for reimbursement of grant funds.

 

Thank you,

 

Maurice

Solved
Best answer January 04, 2023

Best Answers
Angelyn_T
QuickBooks Team

Employee Payroll Class

Thank you for getting back, Maurice. Let me provide additional insights about assigning classes to your payroll transactions.

 

You're right. Once you modify the employee's class, the changes will affect the incoming transactions only. You won't be able to edit the existing payroll transactions. Regardless, I'm happy to know that you've used a journal entry to redistribute it to the correct class.

 

Here's an article that'll give you more information to keep track of your payroll entries: Set up and track your payroll expenses by class.

 

If you need to view the payroll wages, taxes, deductions, and contributions totaled by class, run your Payroll Summary by Class report.

 

Let me know if you have other payroll questions by leaving a comment below. I'm always here to help. Keep safe!

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6 Comments 6
Kurt_M
QuickBooks Team

Employee Payroll Class

I'm delighted to have you in the Community today, @maurice6168. I'll be glad to walk you through how you can change a class assigned to your employee in QuickBooks Online (QBO).

 

To edit your employees' class, you'll want to go to the Payroll settings and then scroll down to the Accounting section. I'll input the steps below so you can proceed. To begin, here's how:

 

  1. Access your QuickBooks Online company.
  2. On the top-right corner, click the Gear icon.
  3. Under Your Company column, select Payroll settings.
  4. Go to the Accounting section, and then click the Pencil icon.
  5. Hover to the Class Tracking section, and then press the Pencil icon.
  6. Locate the employee that you'd like to edit the class, and then click the dropdown arrow to select the correct class.
  7. Once done, press the Save button.

 

Additionally, here's an article to help you manage your employees' in QBO:

 

 

The Community space is open 24/7 in case you have any additional QuickBooks-related concerns. Thanks for doing business with us. Take care, and have a nice day!

maurice6168
Level 2

Employee Payroll Class

Thank you for replying! 

 

I'm probably missing something, but based on what I read the class can't be changed after a payroll has been processed. 

 

Set up a new employee and entered the wrong class.  It appeared I can't edit that payroll/transaction to change the class, correct?  I did a journal entry to redistribute to the correct class.

 

Thank you!

Angelyn_T
QuickBooks Team

Employee Payroll Class

Thank you for getting back, Maurice. Let me provide additional insights about assigning classes to your payroll transactions.

 

You're right. Once you modify the employee's class, the changes will affect the incoming transactions only. You won't be able to edit the existing payroll transactions. Regardless, I'm happy to know that you've used a journal entry to redistribute it to the correct class.

 

Here's an article that'll give you more information to keep track of your payroll entries: Set up and track your payroll expenses by class.

 

If you need to view the payroll wages, taxes, deductions, and contributions totaled by class, run your Payroll Summary by Class report.

 

Let me know if you have other payroll questions by leaving a comment below. I'm always here to help. Keep safe!

maurice6168
Level 2

Employee Payroll Class

Thank you!!!

Tonyba
Level 1

Employee Payroll Class

Good afternoon,

 

         We assign classes to employee's paystub based on what job they worked on in a specific week.

also, we have classes assigned to individual employees as well. but, lately QuickBooks has been defaulting the classes on the paystubs to individual employee classes in lieu of the Job related classes we code them against.

            I realize this is a bit confusing .But will appreciate any kind of help to resolve this issue.

 

Thank you.

Tony

SashaMC
Moderator

Employee Payroll Class

Good afternoon Tonyba,

 

Thank you for connecting with us! I would love for you to explain further how your employee classes are set up vs. the job-specific ones to assist further or add a screenshot removing or blocking out all sensitive information. However, if you prefer to call us in to do a screenshot so we can access the setup of your classes, feel free to do so as well. You can connect with us by following the steps below:

 

  1. Go to the Help menu.
  2. Hit the Contact Us button
  3. Enter "callback" in the "What can we help you with?" section.
  4. Select "Let's Talk"
  5. Pick the "Get a call" option to connect with us. 

 

I will be looking out for your response. In the meantime, take care. 

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