Employee YTD PTO

I'll guide you on how to show the hours available and used by your employees, Mcsbend.

In QuickBooks Online (QBO), you must set up time-off policies like paid or unpaid time off, sick pay, and vacation pay to track the time your employees take. To do so, follow the steps outlined below:

1. Go to Payroll, then Employees.
2. Select your employee.
3. From Pay types, select Start or Edit.
4. Scroll down to the Time off policies section. From the Paid time off, Unpaid time off, Sick Pay, or Vacation Pay ▼ dropdown, select Add new [time off pay] policy.
5. Complete the on-screen fields to create your policy, then select Save.
6. When finished, click  Save.

I've added a screenshot for your visual guide:

 

Furthermore, QuickBooks offers different payroll reports that you can run to track your business and employees' information. You'll want to run Payroll Summary By Employee reports so you'll be able to track the hours used for your employees' information. I've added this article for reference: Run Payroll Reports. 
 

Aside from that, learn how to filter to show specific accounts or any information you want when running reports. I've got this resource for more details: Customize Reports In QuickBooks Online.

Post your comment if you have any questions when running payroll. I'll be one post away if you need further assistance.

I have followed all these steps previously.   However, on our paystubs it only shows the amount of PTO used in each particular pay period and the amount total accrued.  In the example below the employee had used 12 hours of PTO the previous month - so it isn't showing the total used YTD - only what is used on that check.

Hi there, Mcsbend.

Thanks for getting back to us and providing a screenshot. Currently, the option to total used YTD for employee time off in paystubs is unavailable in QuickBooks Online (QBO).

I can see how having this option would be helpful for you and your business. We'd love to hear your input. I recommend leaving feedback to notify our engineers about the feature you need. This way, they can consider adding it in future updates.

Here's how to submit feedback:

1. In QBO, select the Gear icon at the top, then Feedback.
2. Enter your comments or product suggestions. Then click Next to submit feedback.

You can track feature requests through the QuickBooks Online Feature Requests website.

I'm also adding this article that tackles managing time off and running payroll reports in QuickBooks for future reference:

• Set up and track time off in payroll.
• Run payroll reports.

Please leave a comment below if you have follow-up questions about this or anything else. I'm more than willing to assist. Keep safe.