Hi. My bookkeeper has posted payroll checks to the wrong checking account. causing two accounts out of balance. Do I need to delete the payroll check and re-enter it?

You're right, HRPMO.

You'll want to delete and recreate the paycheck to change the account. We're unable to change the bank account on created paychecks.

Here's how:

1. Click Workers on the left pane.
2. Select Employees.
3. Select the employee's name.
4. Select Paycheck List.
5. Change the date range if necessary. Then select the paychecks you want to delete.
6. Confirm if the check has been cashed.
7. Mark the checkmark box to confirm action. Then select Void Paycheck.

Then, recreate the paycheck with its correct account.

Let me know if you have other questions, I'll be right here to help.

Welcome to the thread, GrayFarm.

The bank account where the payroll posted depends on your payroll setting. To ensure it will take out to the correct account, update payroll information.

Here's how:

1. Click the Gear icon at the top. 
2. Choose Payroll Settings. 
3. Hit the Preferences link at the top.
4. Select Accounting Preferences.
5. Pick the Customize button to edit. 
6. Go to the Bank Account section and choose the correct account in the drop-down menu. 
7. Once done, click OK.

From there, once you've process payroll, it will be taken out based on the account selected. Thus, when you void and recreate the paychecks, it won't pay the employee again. 

As for the option to move paychecks to another bank, it isn't available right now. For the meantime, what you can do is to enter payroll checks manually as journal entries so you can use them when reconciling an account. 

To make sure the amounts are exact, run a payroll report like Payroll Summary, Payroll Summary by Employee, or Payroll Details for reference. 

To create Journal entry, follow these steps:

1. In the left menu, click the + New icon. 
2. Pick Journal entry. 
3. Enter the paycheck date, under the Journal date.
4. Fill out the necessary information. 
5. Tap Save and close. 

Take a look at this article to learn how to enter the debits and credits for wages and taxes, as well as a sample paycheck: Manually enter payroll paychecks in QuickBooks Online.

I also suggest checking with your accountant on what specific account to use when recording the transaction to verify the accuracy of your books. 

If you have any questions or clarifications, let me know by leaving a comment. I’m more than happy to help. Have a great day!

Is there a fix to this yet besides deleting?

Hello there, @Amy7402. 

Yes, aside from deleting and recreating, you'll have two options to fix your payroll data when you post paychecks to the incorrect checking account in QuickBooks Online (QBO). I'll guide you in performing each process to help you track your payroll transactions accordingly.

You can either create a journal entry or write checks to transfer the paycheck data (amount) from one checking account (incorrect) to the other (correct). But before doing so, I'd recommend consulting your accountant. They can guide you with the appropriate accounts to use and provide expert advice tailored to your business needs.

If you opt to create a journal entry, follow these steps:

1. Go to the + New button.
2. Select Journal entry.
3. On the first line, select an account from the Account field. Depending on if you need to debit or credit the account, enter the amount in the correct column.
4. On the next line, select the other account you're moving money to or from. Depending on if you entered a debit or credit on the first line, enter the same amount in the opposite column.
5. Check the amounts - you should have the same amount in the Credit column on one line and the Debit column on the other. This means the accounts are in balance.
6. Enter information in the memo section to know why you made the journal entry.
7. Select Save and new or Save and close.

If you choose to write checks, please see this article for the complete guide: Create and record checks in QuickBooks Online.

Also, you can run, print, and customize payroll reports to get a closer look at your business finances in QBO. To do this, you may want to check out this article as your complete guide: Run payroll reports.

Please feel free to leave a comment below if you have other payroll concerns or questions about managing employee transactions in QBOP. I'm always ready to help. Take care, @Amy7402.