How do I create a paycheck that is only for an expense reimbursement?

Hi @suesailor,

I'll walk you through on how you can reimburse an employee using an unscheduled check.

First, we'll have to add a reimbursement pay type for your employee. 

Here's how:

1. Highlight the Workers tab.
2. Select Employees.
3. On the list, search for the employee in question, then click on it. 
4. Press the Edit employee button.
5. Look for the How much do you pay [employee name]? section, and click the Pencil icon.
6. At the bottom of the next page, click the drop-down menu Even more ways to pay [employee name].
7. Tick the Reimbursement pay type.
8. Hit Done.

Now you can proceed and create an unscheduled paycheck for the employee.

Additional details on the reimbursement process can be found here: Reimburse an employee. It has 2 sets of steps, for Intuit Online Payroll and QuickBooks Online Payroll. 

In the topic of paychecks, in the future, if you want to add a bonus to your employees, see this article for the steps: Pay an employee bonus. Here you'll find 2 sets of steps, one's for the bonus included on the regular paycheck, and the other is a separate paycheck.

Have other questions in mind? Place a comment below, and I'll be sure to get back to you. 

Thanks for the response, but the problem is I get text box circled in red that says:  Net pay must be greater than zero...     I'm attaching a screenshot of this error message.

Sue

I can show you how to process payroll for reimbursement, suesailor.

We have to make sure that we have selected the Reimbursement type. Other pay types, such as Other earnings, are taxable which can be the reason why you've got this pop-up message. You can also create a new reimbursement type by clicking Add reimbursement type.

You can also refer to these articles to learn more about payroll:

• Reimburse an employee

• Supported pay types and deductions explained

Please comment again if you need more help. I'll be happy to assist you!

The employee is not receiving any hourly pay on this additional pay check, only the $60.40 exp. reimb and I get the message "Net pay must be greater than zero."  The exp. reimb. is a Reimbursement type.  Screen shot attached.

Sue

Thanks for the screenshots, @suesailor.

Let me route you to our best support available so this gets addressed right away. I suggest contacting our Support Team to check your account securely and investigate this further.

Here's how to reach them in your QuickBooks Online (QBO):

1. Go to the (?) Help menu.
2. Click Contact Us.
3. Enter a brief discussion of your concern and click Let's talk.
4. Choose either Start messaging or Get a callback.

Also, I'm adding this article that you can use for future reference. This link can guide you through the detailed steps in printing your paycheck: Print paychecks in QuickBooks Online.

Let me know if you have other questions or concerns. I'll be around to help. Take care!