How to assign class to payroll expenses RETROACTIVELY

Thank you, Giovann.  That is very helpful and it even answers another question I had, how to delete and re-run a payroll (if ever I have to).

David

Thanks for letting us know that the steps my colleague provided worked for you, @dbland07666. 

Please know that you can reach out to the QuickBooks Community any time you need a helping hand. 

Take care, and have a great weekend! 

Why can't i just add the class to the existing check should only take minutes

Because then you would only be handling the take-home amount and missing the withholding, FICA, etc.

Thank you for visiting the QuickBooks Community again, thomas3762. I can see how important to add the class to the existing check or payroll expense. I'll ensure you can send feedback so our product developers can consider adding the feature you need in the next updates.

Assigning classes to previously submitted checks or payroll entries is currently unavailable, due to the inability to make changes to payroll transactions already processed with Intuit.

For now, I suggest going to the Gear icon in QBO and choose Feedback from there. Then, submit a request about having the option to allocate a class to the created checks in QuickBooks. Any recommendations are sent to our engineers for consideration in future updates.

Lastly, you may refer to this article to see steps on how you can run different payroll reports that you can use to view useful information about your business and employees: Run payroll reports in QuickBooks Online Payroll.

Keep me posted if you need further assistance managing a class in QBO. I'm always around to help, thomas3762. Have a great day!

I don't know why everyone here is saying you can't do it.  I do it with every paycheck.  I have Quickbooks Desktop.  No you can't change amounts, but you can add customers and classes after the fact.  I have been doing it for the last 14 years!   Open the paycheck, then click on "Paycheck detail"  Don't change any $$ amounts, but you can change the number of hours (as long as the total matches what was originally there).  You can add lines, customers and/or classes.

I have heard that you can't do this with Quickbooks Online, which is why I'm dragging my feet to go there.

Can this be done if your payroll was direct deposit? I would be worried the employees would get paid twice. 

I have the setting done now to classify the payroll, but the first pay went through already with no classification.

Thank you 

Deleting a Payroll transaction that was processed using direct deposit (DD) is not an option, Mel. Thus, the steps provided above do not apply to your situation.

In this case, it's best to contact our payroll support team so they can assist you with attaching the class to your payroll data. They have the tools to handle this accordingly without affecting the payroll you've already processed through DD.

To help you connect to them, kindly follow the steps I've provided below.

1. Log in to your QuickBooks Online (QBO) account.
2. Navigate to (?) Help section.
3. From the Assistant page, input your query in the designated field.
4. Press the Enter button on your keyboard to submit.

Please be reminded by our support's availability that varies by payroll subscription:

• QBO Payroll Core - Available Mondays till Fridays, 6 AM to 6 PM PT.
• QBO Payroll Premium and Elite - Available 24/7.

You may also get a snapshot of your business finances by running your payroll reports in QuickBooks. On top of that, you can also customize them to highlight the information you want to review on their data.

I'm still willing to help. If you have more questions about your payroll transactions or need assistance handling your data and reports, add a reply to this thread. I'll be around the clock to promptly lend a hand.