how to send W-2 to ViewMyPaycheck after filed

Hello there, Ramapoiron.

Thank you for posting in the Community. It would be my pleasure to assist you with uploading the W-2 forms from QuickBooks Desktop.

You can open the W-2s within the QuickBooks program and enable the option to submit data to ViewMyPaycheck website.

Here's how:

1. Click the Employees tab at the top menu bar.
2. Click Payroll Center.
3. Double-click the W-2 form.
4. Select employees.
5. Select a filing period.
6. Click OK.
7. Click Submit Form.
8. Put a check mark on the box to submit data to VMP.
9. Click Finish.

For additional reference on the checkbox, I'm adding a screenshot below:

Keep in touch with me here should you need further assistance. The Community is always here to help.
 

Hi

where do I find step 3?

see snapshot attached, there is no link to existing W-2 created.

Thanks

I've already created and submitted my W2/W3. I'm trying to be able to upload w2 to workforce. I'm not seeing step 5 on mine. Could it be because all employees haven't been signed into workforce?

Quickbooks Desktop 2021.

Good day to you, Laura.

I can definitely help you out with uploading your W-2s to Workforce. Yes, you need to invite the employee first so they can create an account and view their paystubs and W-2s.

To invite existing employees:

1. Open QuickBooks and sign in as the Administrator. 
2. Click the Employees menu, then Manage Payroll Cloud Services.
3. Below QuickBooks Workforce, make sure the status is ON, then select Invite Employees.
4. You'll be prompt to sign in to Intuit Account. 
5. Select the employees to add to Workforce, then add their email addresses. Note: If the invite page doesn’t load, it might be a setting on your browser stopping it. In a couple of clicks, you can turn on ActiveX filtering. Then refresh the page, and you should be good to go.
6. Choose Send Invite. Once sent, you should see Invited in the Status column.

After this step, you can now send your W-2s to their profile. See this article for the steps: Invite your employees to QuickBooks Workforce to see pay stubs, W-2s and more

Please post here again if there's anything else you need help with QuickBooks Payroll and tax forms. I'll be right here to help you out.

When I do this it opens another window and I have to put individual emails in, is there a way around that?

Hello @smillar1503, I'll share insights about the Workforce invitation.

As of the moment, there isn't an integrated way to batch enter the email addresses of your employees to give them access to online paycheck and W2s. You're on the right track, the invitation window lets you enter the email address of an employee.

While the batch option is not yet available, I recommend letting our product developers know about this request by sending feedback. Let me show you how:

1. Go to Help.
2. Select Send Feedback Online,
3. Click Product Suggestion.
4. Under Product Area, choose Payroll & Employees.
5. Enter a few words describing how you wanted to send employees' Workforce invitations in batch.
6. Select Send Feedback.
7. Click Close window.

I'm adding this reference for tips and guides to utilize in preparation for the coming year-end: Complete Certain Tasks in QuickBooks to Prepare for the New Fiscal or Calendar Year.

Don't hesitate to post a reply below if you have other questions or concerns about Workforce. I'm always around ready to help. Take care and stay safe!

I have to enter 47 email addresses manually? You’re kidding me. 

What a piece of trash this gesture is. Absolute joke. 

Thanks for posting your insights and feedback about the Workforce preference in QuickBooks, John.

Please know that we would love to hear your requests or suggestions for QuickBooks Desktop Workforce Management. However, we can't provide the turnaround time if they will release additional preferences and enhancements. They work on product updates internally.

To add your product suggestions to our developers about our invoice template preferences, go to the Help menu and select Send Feedback Online.

Reach out to back to me if you need further assistance while working with QuickBooks preferences. I'm always here to help. Have a great rest of the day.

I have tried all the steps but it never gets me to the option that lists securely send your employee their W-2.  Does this only work if you submit your W-2's and W-3 online to the government? We still send paper copies in.

Thanks

I'd want to give you some information regarding submitting W-2 forms to your staff, DesireeL.

Yes, will need to submit your W-2s in January for the Provide employees with secure, online access to their W-2 forms on Intuit’s free ViewMyPaycheck site and in Intuit Turbo Tax option to be available. This is for inviting your employees to QuickBooks Workforce to see pay stubs and W-2s if you use QuickBooks Desk.... If you need to print and send W-2s to your employees postmarked by January 31, we recommend ordering W-2 paper through us. This ensures your W-2s will print correctly and your employees won’t have any issues when filing. You can print the employee copies on:

• Blank 3-part perforated paper
• Pre-printed 4-part perforated paper

To order your W-2 kit (includes envelopes):

1. Go to QuickBooks Checks & Supplies.
2. Select Tax Products.
3. Select either Pre-Printed W-2 kits or Blank W-2 kits.
4. Follow the on-screen steps to complete your order.

To create and print your W-2s and W3, just follow the steps below: 

1. From the Employees dropdown menu, select Payroll Tax Forms & W-2s, then Process Payroll Forms.
2. From the File Forms tab, scroll down and choose Annual Form W-2/W-3 - Wage and Tax Statement/ Transmittal.
3. Tap Create Form.
4. Choose all or individual employees to file.
5. Enter the year, then OK.
6. Select all or individual employees to print.
7. Click Review/Edit to review each W-2. Reviewed W-2s have a checkmark in the Reviewed column.
8. Once you’re done, press Submit Form and follow the steps to print and file the forms.

If you are reprinting because your employee lost or didn’t get the original W-2, write REISSUED STATEMENT on the top and include a copy of the W-2 instructions. Here's an article you can refer to for more details about printing your W-2 and W-3 forms. 

For future reference, check out our year-end resources to learn more about completing necessary tasks in QuickBooks. 

Please post your questions here if you still have payroll concerns. I’m always here to help in any way I can. Take care always.

Hi!  I have done all of this as instructed by your diagrams (thank you for that), and the W-2's are still not uploading into Workforce for employees.  I have re-started Quickbooks, checked to make sure I am current on all updates, and rebooted my computer.  Still not working.  I do not have any problems sending paystubs to Workforce.  Am I missing something?  Thank you so much for your help!  

Allow me to chime in and share information on when your employees get their W-2s online, @KC03.

Before anything else, I appreciate you for joining this thread and performing all the provided recommendations.

The W-2 copies B, C, and 2 are available by January 31 for your employees. When the time comes, they can start accessing, downloading, and printing their forms right within QuickBooks Workforce.

These illuminating guides give you insights into how your W-2s are filed and sent to your employees and when you and your workers can view and print them if needed:

• Understand the timing for your W-2s
• View and print your W-2s and other documents in QuickBooks Workforce

I’m also adding this reference to help access your payroll tax payments and forms in QuickBooks: View your previously filed tax forms and payments.

If you need further assistance managing your payroll tax forms, you can inform me by leaving comments below. I’ll be here to answer them for you, @KC03.

I filed my W-2's last week and they still are not showing up in the employee's Work Force accounts. Will they show up on January 31st or should they already be there since they were filed/sent last week?

Nice to have you join this thread, scpfd157. I'm here to share some details of when your employees can see their W2s from QuickBooks Workforce.

If you use QuickBooks Desktop (QBDT) Payroll Assisted, the W-2s are typically available after January 15 for your employees' QuickBooks Workforce account. They can see this article for more details about viewing it: View and print your W-2s and other documents in QuickBooks Workforce.

Otherwise, if you have QBDT Payroll Basic, Standard, or Enhanced, you just need to upload the W-2s at the time you have submitted them by checking the box Provide employees with secure online access to their W-2 forms on Intuit’s free QuickBooks Workforce site and in Intuit TurboTax, so your employees can access from their QuickBooks Workforce account once your W-2s have been filed.

However, if you forgot to check the box, you can upload it to QuickBooks Workforce so your employees can view and print it, or reach out to our QuickBooks Workforce Team for assistance. You can use this link to chat with our Workforce Support agents: Workforce Direct Chat link.

Additionally, you can check out these article to learn more about how W-2s are filed and sent to your employees and when you and your workers can view and print them if needed:

• Get answers to common questions about QuickBooks Workforce
• Understand the timing for your W-2s
• Year-end checklist for QuickBooks Desktop Payroll

Please let me know if you have additional questions about W-2s in QBDT. I'll always make sure to get back to you if you need further assistance. Have a great day!