issuing second paycheck for employee

Hi there, @GRLinc.

You can create a new unscheduled paycheck. From there, enter those missing hours of that specific employee. This way, they're still aligned with the first paycheck you've processed inside the program. I'll input the steps below to get you started. These are the steps:

1. Access your QuickBooks Desktop company.
2. Go to the Employees menu, and then Payroll Employees.
3. Select Unscheduled Payroll.
4. Choose the employee, and then ensure to use the same pay period that you've used in your previous paycheck.
5. Click the Open Paycheck Detail button, and then In the Hours section, enter the missing hours.
6. Click the Save & Close button, and then click the Continue button.
7. Once done, click Create Paychecks and then Close.

For more information, see this article: Create and run your payroll.

Additionally, if you want to let your employees view their paystubs, you can visit this page: Invite your employees to QuickBooks Workforce to see pay stubs and W-2s if you use QuickBooks Deskto....

@GRLinc, it's been a pleasure to have you here today. I'll be happy to help you again if you have any additional QuickBooks-related concerns. Take care!

the issue is that taxes have already been reported and accepted so i'm not able to alter the existing check. any new check i've created i'm not able to eliminate or choose dates to not include the hours already paid for. i need to create a totally seperate check, and make an additional tax deposit. 

Have you found a resolution for this issue?  I'm having the same issue.

I've got a solution to get this payroll settled, @GRLinc and @Tyler51.

As mentioned by my peer above, you can create an unscheduled paycheck to enter the missing employee's worked hours.

Once done, you can make payments through our system. You can also pay by EFTPS, check, or credit card. If you remit the additional payment outside QuickBooks (for example, through EFTPS). Then, you’ll need to enter historical tax payments. I’m glad to show you the steps:

1. Go to your Payroll Setup Interview.
2. Proceed to step 5 (Year-to-Date payrolls), then tap Continue.
3. Choose Yes to confirm that your company has issued paychecks this year, then press Continue.
4. On the next screen, you'll have three choices: Paychecks, Tax Payments, and Non-Tax Payments. Select Edit on Tax Payments.
5. Print the Tax Payments Checklist and consult with your accountant before proceeding.
6. Select the arrow next to the quarter you would like to enter tax payments in. When a quarter is selected, the window will open all taxes owed within that quarter. There will be three columns: QuickBooks - calculated amount, the total amount you've already paid, and the balance remaining. Enter the payroll tax payments you've made. 
7. Click Done Entering in Tax Payments after.

You can use these resources to learn more about the process and how to handle underpaid taxes in QuickBooks Payroll:

• Resolve a payroll tax underpayment
• Enter historical tax payments in Desktop payroll

Moreover, here’s an article that gives you tips and complete information about using a liability adjustment to correct employees’ year-to-date (YTD) or quarter-to-date (QTD) payroll info: Adjust payroll liabilities in QuickBooks Desktop Payroll.

You can click the Reply button if you have any clarifications or other concerns. I’ll jump right back in to answer them for you. Keeps safe always!

I have the same problem with trying to issue a check for missing hours. It wants to pay the employee for the hours it has already been paid in addition to the missing hours. How do we get it to pay just the missing hours and not the already paid hours? 

I am having the same problem trying to pay missing hours. It wants me to pay the hours I have previously paid in addition to paying the missing hours. It won't let me just pay the missing hours. How can I just pay the missing hours and have them go towards that pay period, please?

Thank you for following up on this thread, kristytw.

 I acknowledge the urgency of compensating your employee for their missing working hours. Let me point you in the right direction to accomplish your goal.

Before we begin, could you provide us with the exact message you received while generating the paycheck? This information will enable us to identify the specific troubleshooting steps required to resolve the issue.

In the meantime, let's run an unscheduled payroll to pay the missing hours for your workers. Here's how to carry out this task:

1. In your company file, head to the Employees menu at the top bar and select Pay Employees.
2. Click the Unscheduled Payroll button, and check the pay period end date as well as the check date.
3. Choose the employee you're working on from the list.
4. Press the Open Paycheck Detail button, and enter the missing hours In the Hours section.
5. Tap the Save & Close button and select Continue.
6. Review the Check/Direct Deposit printing options.
7. Verify the amounts for the employee, and press the Create Paychecks button. 
   
   

Explore this article to gain a deeper insight into the process: Create and run your payroll. 

In the event that you need help with underpaid taxes, and tracking past tax payments, the following links contain solutions for addressing each issue:

• Fix underpaid payroll taxes
• Send in your payroll tax notice
• Enter historical tax payments in Desktop payroll
  
  

Should you require assistance with any other payroll-related matters or concerns about payroll processing, kindly leave a comment below. I'll ensure to promptly address your concerns and provide the necessary guidance, kristytw.

STILL HAS THE PAST HOURS PRESENT WHEN TRYING TO ISSUE A NEW CHECK

@susan   So type the new hours in for the extra paycheck.

If necessary, set it to not draw the hours from the Enter Time window for the purposes of this second paycheck.

How do you set that on Payroll Desktop. I am having the same issue where it wants to repay the hours already issued in a check plus the missed hours.

It wants to pull and repay the original check. How do i get it to not do that?? 

I just want to pay the missed hours only under Unscheduled Payroll. 

You'll want to ensure that the Use time data to create paychecks box is unchecked to enter the missing hour in the unscheduled paycheck, Katie. I’ll outline the steps needed to guarantee that your employees receive their payments on time.

When the Use time data to create paychecks checkbox is selected when creating the unscheduled paycheck the total hours will show including the hours that you've already paid. However, if you want the missing hours to be entered, you need to untick the checkbox and manually add them to the unscheduled payroll.

Here's how:

1. Go to Employees, then select Employee Center.
2. Double-click the employee’s name in question.
3. Select Payroll Info.
4. Under the Earnings box, ensure the Use time data to create paychecks checkbox is unticked.
5. Click OK
   
   

For more details about the process, open this article: Fix a paycheck with missing timesheet info in QuickBooks Desktop Payroll.

Then, you can create unscheduled paycheck for the missing hours. To do so, follow the steps below:

1. Go to the Employees menu, and then Payroll Employees.
2. Select Unscheduled Payroll.
3. Choose the employee, and then ensure to use the same pay period that you've used in your previous paycheck.
4. Click the Open Paycheck Detail button, and then In the Hours section, enter the missing hours.
5. Click the Save & Close button, and then click the Continue button.
   
6. Once done, click Create Paychecks and then Close.

For more information, see this article: Create and run your payroll.

Additionally, I'll be sharing these links that will guide you in setting your printing preferences and how to invite employees to the workforce. This will let them see their pay stubs and W-2s online:

• Print or reprint paychecks and pay stubs
• Invite your employees to QuickBooks Workforce to see pay stubs and W-2s if you use QuickBooks Deskto...

Feel free to reach out if you have concerns regarding payroll processing or have questions about QuickBooks. We're here to address your concerns. Take care.