ONLINE PAYROLL CORE - Exporting Direct Deposit transactions

BrianShupe · ‎March 17, 2023

When exporting our payroll transactions from Online Payroll Core, there is a data flag in the .iif file for TO BE PRINTED.

According to the help desk, there is no way to dictate the value of that flag. We can not set it by default to either Y or N.

Currently, this is what happens. Any employee with a non-zero value paycheck gets flagged N, while any employee with a zero value paycheck gets flagged Y. To explain that, we have tipped employees. If they don't work enough hours to cover their taxes they get a paycheck for $0.00. It records what their taxes were and our contribution, etc but the value of the check is $0.00. When that happens for some reason it gets flagges as TO BE PRINTED.

Now the issues this causes for us is when importing that .iif file into QuickBooks Desktop. If a transaction is flagged N (not to be printed) QB Desk automatically assigns it a check number during the import process and records the transaction into my registry. If a transaction is flagged Y (to be printed) it puts the transaction into the print queue and through that process either a check number would get automatically assigned or manually assigned.
HOWEVER...none of these transactions should generate check numbers OR have to be run through the check print queue. Only the transaction should be recorded, with no check number.

researching this issue led me to the following support forum question....Direct Deposit payroll payments synced with QuickBooks Online appear in list of checks to print (int...

this was the solution given

1 Comment

JenoP

Moderator

‎March 25, 2022 10:46 AM

Let's get this working so you don't have to print the Direct Deposit paychecks, Ralphster54.

If you're moving from IOP to QBO, there's an export settings that will prevent the Direct Deposit paychecks to be listed as to print after exporting them . Here's how:

Go to the Setup tab, then select Preferences.
Select QuickBooks Online from the software drop down list.
Log in to the correct account when prompted.
Follow the succeeding prompts until you reached the the section where you see the Export Preferences.
Scroll-down to the Printing Employee Paychecks section.
Select the first part that says "I will print paychecks using Intuit Online Payroll, write them by hand, or use direct deposit".
Select Export.

Once done, check the newly exported paychecks to see if the transactions are no longer tagged as something that you still need to print.

However this is not available to Online Payroll Core. Which kinda stinks.

Now one more crazy thing about this......

Before we migrated to direct deposit...the behavior was the exact opposite. QB Online Payroll Core would flag the $0.00 checks N (not to be printed)

We need to be able to export the payroll transactions and when importing them dictate how they are imported.

If anyone has a work around I would love to hear it. thanks

jenop2 · ‎March 17, 2023

Thanks for the great amount of details that you're sharing with us, BrianShupe.

The steps in the thread that you've looked at is intended for Intuit Online Payroll. This is why you can't see them in your account since you're using QuickBooks Online Payroll Core.

I also agree with the information that's given to you when you reached out to our support team. At the moment, we're unable to change the settings to remove the To be printed flag when exporting data.

As a workaround, you can open each paycheck once they're imported into QuickBooks Desktop. Then, uncheck the Print Later box. This will remove the transaction from the printing queue.

Once done, enter the number 0 in the No. field or leave it blank. Then, click Save and close.

Aside from that, there are third-party apps that offer more options when exporting and importing data. They can be integrated and synced in QBO for easy and convenient exchange of information. Please go to this link to get the list of approved and accredited apps: http://apps.intuit.com/.

Please know that all feedback and suggestions are welcome and appreciated. I would recommend sending a request about being able to assign Y or N to paychecks when exporting them out of QBO.

All customer suggestions are collected and will reviewed when new updates are designed. Here's an article for more details: How Do I Submit Feedback?.

Don't hesitate to visit us again or reply to me if you need more help with QuickBooks. The Community is open all the time to make sure everything is sorted out.

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