overdue payrolls

"I have already run these payrolls.  Why is this happening"

It also happens if you use "Unscheduled Payroll." The Function is Payroll Schedules, as a helper tool. For instance, someone set up that Salary People are paid Monthly and Hourly People are paid weekly, and the program now tries to help you stay on track. Then, someone is Bypassing the use of the function, so the program isn't Incrementing the dates (pay period and pay date) for you per how you told it to help you manage schedules.

"...it happens also in the liabilities screen."

That's a Different Warning. This warning is telling you about Scheduled liabilities. This one is telling you that someone told it what taxes and other withholdings and payments related to Paychecks, need to be paid By a specific date and on a specific Cycle, such as FICA might be due mid-month for the prior month's paychecks. It means you need to be using Pay Liabilities, to show you Paid what was owed for the Period owed and by the Due Date for each Liability (payroll item) that is Scheduled. It means you should not be using Bills or Write Check, for these activities that are part of Payroll.

Thank you for the explanation - this applies to me as well since I did an unscheduled payroll for someone who submitted hours late and also did not pay everyone since one hourly employee had not hours.  So although everyone who was supposed to get paid, got paid this week, my Payroll Center says payroll is overdue.  Is your suggested solution to just change the dates for the next payroll run in two weeks?  It's possible to just change the dates?  Thank you, S

Hi there, @Stephanie6.

You can edit the date on your next payroll run. Let me provide more details about this.

Changing the date for your next payroll run allows you to manage your pay schedule again in QuickBooks.

You'll just need to remember to enter the correct day before hitting submit. Also, this allows you to have the correct taxes every time you run your payroll.

You may also read this article for more information: Create Paychecks.

Please let me know if you have any other concerns. I'll be around to help.

I had this problem appear last payroll even though the payroll before was complete. I manually changed the dates for the last payroll, but Quickbooks is still telling me that payroll is overdue. How do I clear this error so I can go back to starting my scheduled payroll instead of manually changing dates? Thanks

You need to update your employee's payroll schedule to reflect the correct pay period, shariimpel. Just revise all upcoming payroll schedules from the Edit Payroll Schedule window.

I'll walk you through the process:

1. Go to the Employees menu, then select Payroll Center.
2. Go to the Pay Employees tab.
   
   
    
3. Under the Create Paychecks table, select the payroll schedule that you want to update.
4. From the Payroll Schedules dropdown menu, select Edit Schedule.
5. Make the necessary updates in the Edit Payroll Schedule window.
6. Select Yes to update the payroll schedule for all the employees assigned to it.
7. Once done, click OK.
   
   

To view the new payroll periods based on the updated pay schedule, navigate to the Transactions tab in the Employee Center and select Paychecks. QuickBooks will automatically adjust your employees' compensation and taxes to reflect the new payroll period. 

Additionally, you can remove or delete a scheduled payroll liability in QuickBooks Desktop Payroll. However, you cannot remove tax liabilities from the payroll schedule once they have been set up in QuickBooks Desktop.

You can always get back to us if you need more help with payroll. Just click the Reply button below so we can assist you promptly.