payroll downloads

I'll help you fix it, jbsmd.

It could be that the Warn about duplicate check numbers option has been accidentally turned off that's why QuickBooks no longer notify about duplicate check numbers. You'll want to make sure to turn on this option so you'll be warned before you write or print a check using a check number that has already been used. Here's how:

1. Select Edit from the top menu bar.
2. Go to Preferences 
3. Choose Checking, then select Company Preferences.
4. Tick the Warn about duplicate check numbers checkbox.
5. Click OK to save the changes.

Additionally, here's an article that you can read to help manage your checks in the program: Create, modify, and print checks.

Feel free to tag me in your comments and posts if you have any other questions. I’d be happy to answer them.

Okay. I think I was not clear.  When I used to download payroll all the direct deposits would come up as EFTs which was fine.  Now when I download payroll each direct deposit for each employee is being assigned with a check number by quickbooks. These are the next numbers in the checkbook.  So I then need to edit each direct deposit payroll check and take out the check numbers since I will be writing checks with those numbers in the coming weeks.  So I need to stop the downloading payroll from being assigned check numbers.  This only started in Nov for some reason and I have been downloading payroll for years. 

Hope that is clearer

Please see my reply

Good day, jbsmd.

Allow me to step in and get your payroll downloaded marked as an EFTPS in QuickBooks Desktop.

You'll need to change the employee's payroll information from direct deposit into a paper check to download your payroll with an EFTPS mark on it.

Here's how:

1. From the Employees tab, click the employee's name.
2. Click Payroll Info in the left panel.
3. Select Direct Deposit.
4. Remove the check-mark for Use Direct Deposit for the employee.
5. Hit OK.
   

Once done, you can download your payroll with an EFTPS mark on them. For your printing reference, you can scan through this article: Print your paychecks in QuickBooks Desktop. You'll find ways on how and where you can print them in QuickBooks Desktop.

I'll be around to help if you have any other payroll concerns or anything about QuickBooks Desktop. I'm always here to provide additional assistance. Have a good one.

Okay I download my payroll from Intuit but through my bank as an IFF file, not directly via quickbooks

I am sorry to be so unclear

This is likely happening because of the "improved" IIF importing process Intuit added to QB 2019 and newer versions. It included a plethora of bugs, few of which Intuit has fixed over the last three version years. And it is very, very slow at the same time.

To get QuickBooks to honor what is in the IIF file instead of recording whatever it feels like, follow these recommendations:

BRC QuickBooks 2019+ IIF Import Changes and Recommendations

Were you able to fix this?  I am having the same issue.  All of the sudden I have to manually remove check numbers for direct deposits on my payroll IIF download.

Hello @janeenob,

I appreciate you for joining the thread regarding the changes when downloading payroll data. Allow me to chime in and share what I know about the output format in QuickBooks Desktop.

There are changes with importing IIF files in the desktop version of QuickBooks. As of now, there's no update from our product engineers about the downloaded data.

In the meantime, you can continue performing the workaround by manually removing check numbers. While we assess this, I suggest sending your feedback directly to our dedicated team.

Here's how:

1. Click the Help tab at the top menu bar.
2. Hover your cursor to Send Feedback Online.
3. Select the appropriate option. 

You can also follow the suggestion of BigRedConsulting on how to upload your data. The link above contains information about the changes, as well as how to rectify the problem.

For additional reference, you can use the following article to learn about transactions you can import into QuickBooks: Import and export data in QuickBooks Desktop.

Drop me a comment below if you have any other questions related to importing data. I'll be happy to help you some more.