Payroll Liability Schedule set up- Now I have Over Due

Lisa0225 · ‎February 23, 2022

I set up a payroll liability schedule and once complete it shows a lot of over dues from 2020-2022. The person prior to me used Write Check and that is what I continued to do since I was learning QuickBooks. How do I remove all these over-due schedules that have all been paid through Write Check?

MariaSoledadG · ‎February 23, 2022

Let me guide you on how to remove those overdue paid through Write Check, Lisa0225.

Sometimes, the liabilities may appear overdue or red even you have already paid them. To fix this, you can follow the steps below:

Back up the Company file.
Go to Write Checks or Bill Payment and use the Previous and Next keys to locate the payment.
In the Payroll Center, go to the Pay Liabilities tab. And select the overdue liability that was paid through Write Checks.
Select the View/Pay button, which brings up the liability check.
Select the Expense tab.
In the Account column, select the drop-down arrow. And choose the account used in Write checks. In the Amount field, enter a negative amount equal to the amount of the liability check.
Select the Recalculate button to zero the check amount.
Uncheck the To be printed box.
If the check number field populates, remove the check number.
Date the transaction to be the same date as the payment that was already entered into the QuickBooks Desktop bank register. Then, select Save and Close.

Go through this article in case you encounter other scenarios: Fixed Overdue Or Red Scheduled Liabilities In QuickBooks Desktop. In addition, you may want to view your payroll totals and your employee taxes and contribution. Learn from this article for your guide: Create A Payroll Summary Report.

Please get back to us if you have any questions about payroll liabilities. The Community is always right here to help you 24/7.

View solution in original post

MariaSoledadG · ‎February 23, 2022

Let me guide you on how to remove those overdue paid through Write Check, Lisa0225.

Sometimes, the liabilities may appear overdue or red even you have already paid them. To fix this, you can follow the steps below:

Back up the Company file.
Go to Write Checks or Bill Payment and use the Previous and Next keys to locate the payment.
In the Payroll Center, go to the Pay Liabilities tab. And select the overdue liability that was paid through Write Checks.
Select the View/Pay button, which brings up the liability check.
Select the Expense tab.
In the Account column, select the drop-down arrow. And choose the account used in Write checks. In the Amount field, enter a negative amount equal to the amount of the liability check.
Select the Recalculate button to zero the check amount.
Uncheck the To be printed box.
If the check number field populates, remove the check number.
Date the transaction to be the same date as the payment that was already entered into the QuickBooks Desktop bank register. Then, select Save and Close.

Go through this article in case you encounter other scenarios: Fixed Overdue Or Red Scheduled Liabilities In QuickBooks Desktop. In addition, you may want to view your payroll totals and your employee taxes and contribution. Learn from this article for your guide: Create A Payroll Summary Report.

Please get back to us if you have any questions about payroll liabilities. The Community is always right here to help you 24/7.

Lisa0225 · ‎February 25, 2022

This works but I had over a year to go into overdue and you have to do each one individually so it's going to take some time. I was hoping for something quicker. Thank you for your help!

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Payroll Liability Schedule set up- Now I have Over Due