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Level 2

Payroll Postings


Is it possible to change a payroll posting in QB Online.  The system does it automatically but I would like to change where somethings are posted to?


7 Comments 7

Payroll Postings

I'm here to help you change the payroll posting, @LizaM1.


You can change the posting accounts used for payroll transactions directly from the Accounting Preferences option in Payroll Settings. I'll show you the steps on how to accomplish this.


  1. Go to the Gear icon.
  2. Under YOUR COMPANY, select Payroll settings.
  3. Select Preferences.
  4. Click Accounting Preferences.
  5. Perform the needed changes according to your desired preference.
  6. Select OK.
  7. Click OK.


I'm adding this article to read and learn more about the accounting preference: Change your Accounting Preferences in QuickBooks Online Payroll


You may also read this reference with the topics to use while working with payroll settings: Change your Payroll Bank Account in QuickBooks Online Payroll.


Don't hesitate to post again if you have other questions or concerns with QuickBooks payroll settings. I'm always around, ready to help. Take care and stay safe!

Level 2

Payroll Postings

Thanks so much, I don't have the preferences tab but can find some settings under

Business Settings/Chart of Accounts - would this be the right place to change it?

Also, can I change to something not listed in the drop down box?


QuickBooks Team

Payroll Postings

Thank you for getting back to us, @LizaM1.


I'd love to help you with your concern about changing the posting of payroll accounts in QuickBooks Online (QBO). But may I know what payroll subscription you currently have right now? Also, can you please share a screenshot on the Business Settings/Chart of Accounts page? Any additional information would be greatly appreciated.


On the other hand, you can only change the account that is listed from the drop-down. However, you have the option to add a payroll account from the register so you can select it from your payroll account drop-down. Here's how:


  1. Click the Gear icon, then select Chart of Accounts.
  2. Select New.
  3. Choose Expenses or Other Current Liabilities from the Account Type drop-down.
  4. Depending on the account type you selected, choose a Detail type.
  5. Add or rename the account name in the Name field.


I'm adding this article for more guidance: Change your accounting preferences in QuickBooks Online Payroll.


Please know you can continue to reach me here with your additional questions. I'll be standing by for your response.

Level 2

Payroll Postings

I am using Quickbooks Advanced Payroll online

I have attached a screenshot of the chart of accounts for you.



Level 2

Payroll Postings

I don't have the option to select New under Chart of Accounts

JD 100
Level 1

Payroll Postings

we have Intuit running payroll - two things.........can we get it to post by total rather than by employee so that people can't see individual amounts.


secondly - any way to limit who see this

QuickBooks Team

Payroll Postings

Hi there, @JD 100. I'll make sure to help you get the resolution for this concern.

You can contact our Payroll Support Team with regards to this matter. They can pull up your account and guide you further through this process.

Here's how:

  1. Sign in to your QuickBooks Online company.
  2. Go to Help.
  3. Select Contact Us.
  4. Enter your concern, then select Let's talk.
  5. Choose a way to connect with us:
  • Start a chat with a support expert.
  • Get a callback from the next available expert.

You can check out this article for the time schedule: Contact Payroll Support in QuickBooks Online.

I'm also adding this article to learn more about your payroll accounting settings to track your payroll transactions: Change your accounting preferences in QuickBooks Online Payroll.

You can always come back if you need any other concerns like how to manage your vendors and employees. I'll be here to guide you. Have a blast!

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