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Thanks for clarifying, @GK201. Let me chime in and help you clear out paid liabilities that are showing up as overdue in QuickBooks Desktop (QBDT).
In QBDT Payroll, the Pay Liabilities window allows you to set up and pay your liabilities, such as health insurance or payroll taxes. Even after you have paid them, they may occasionally still show as past due or red for a variety of reasons.
If liabilities were paid, but never entered in QBDT. Here's how to fix them:
- You may enter the payment in the Pay Scheduled Liabilities window.
- Or enter it using the Enter Prior Payments option in YTD Adjustment:
- Go to the Help menu and select About QuickBooks. Press Ctrl + Alt + Y.
- Click Next.
- Choose the date range and select Next until you see the Create Payment button.
- Click the dropdown arrow under the Item name and choose the item you need to create a prior payment.
- Enter the amount. Verify the dates and update as necessary. To enter another prior payment, click Next Payment. Otherwise, select Done.
For other scenarios and their corresponding fixes, please see this article: Fix overdue or red scheduled liabilities in QuickBooks Desktop.
Additionally, generate reports in QBDT so you can have a closer glance at your company's finances, including payroll taxes and liabilities.
Feel free to reach out back to us whenever you need further assistance fixing overdue liabilities in QBDT. We're always here to help. Keep safe.
Thanks for joining us here, Barry40. I'm here to assist you with your payroll-related concern.
Choosing the middle option, "Affect liability accounts but not the bank account," will eliminate the liabilities from your Balance Sheet report.
If the amounts are still showing up, let's review the adjustment you made and verify the following:
- Ensure you've selected the appropriate payroll tax items that were used in the prior payment entry.
- Double-check that the dates in the Payment Date and For Period Ending fields are accurate.
If any details appear incorrect, please make the necessary modifications. Once completed, review the Balance Sheet report again to confirm that the payroll liability has been zeroed out.
Additionally, I'd like to provide some helpful resources for further guidance and assistance when handling payroll liabilities:
- Fix A Discrepancy On The Payroll Liability Balances Report In QuickBooks Desktop Payroll
- Handle A Payroll Tax Refund From An Agency in QuickBooks Desktop Payroll
Reply to me if you have follow-up questions, Barry40. The Community is always ready to lend a hand if you need anything else when running payroll in QuickBooks.
