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JJNew
Level 2

Turn off Date of Birth Requirement, Allow back dating the Hire Date, Intuit don't put absolutes on fields!

If a company does not utilize benefits it should not be required to put in a date of birth on every employee to cut a paycheck.  Also, the Hire Date field should allow you to place a date prior to the current date as bookkeepers may be entering an employee that started at the start of a pay period and they do not put them in the system until the day that they are actually paying them.  Date fields should have the ability for back dating.  You cannot tie a bookkeepers hands in the most versatile, user friendly software or you will lose many small businesses.  You must make the software for the way it is used and can be used.  Quit assuming things. 

 

Intuit, change this!  And don't take 6 years like it took you to change box 12a of the W2 for tipped employees.  I complained about that every year and you took forever before taking off the error message when electronically filing W2s.  Although, it would be nice if box 12a calculated but I know how to run the report and override it...seems like the system if it can track it and put it on a report it could put it in box 12 with the A code too!!!

 

 

31 Comments 31
GlinetteC
Moderator

Turn off Date of Birth Requirement, Allow back dating the Hire Date, Intuit don't put absolutes on fields!

We acknowledge your preferences and are actively seeking ways to enhance your experience with QuickBooks, JJNew.

 

I recommend sending your ideas to our product developers on what needs to be considered performing tasks on your account. They review submitted feedback for future updates and use these suggestions to create product enhancements. 

 

Here's how:

  1. Go to the Help menu on the upper right side.
  2. Select Send Feedback Online and choose Product Suggestion.
  3. Type your comments in the box.
  4. Click Send Feedback.

 

While we continue to implement improvements, I want our Firm of the Future site to update you on the latest QuickBooks news and product releases. This is where we share recent happenings and upcoming changes, such as newly added features.

 

Additionally, I've included this article to help you utilize QuickBooks Desktop to review and access relevant data about your company and employees: Run Payroll Reports.

 

Feel free to comment below if you have other concerns. I'm here to assist.

BigRedConsulting
Community Champion

Turn off Date of Birth Requirement, Allow back dating the Hire Date, Intuit don't put absolutes on fields!

@JJNew 

RE: Also, the Hire Date field should allow you to place a date prior to the current date as bookkeepers may be entering an employee that started at the start of a pay period and they do not put them in the system until the day that they are actually paying them.

 

Yes. what you describe is always the case: 1) An employee is hired. 2) At some point after they are hired, they are added to QuickBooks. Never before. Always after. Sometimes, maybe, it might be the same day they are hired. Mostly not.

 

Are you sure you can't enter a hire date in the past? If so, that is so brain-dead I can't believe two people at Intuit got together and decided that was a good idea.

 

Many recent changes by Intuit are so very lame it is hard to even put it into words.

GingerTexas
Level 4

Turn off Date of Birth Requirement, Allow back dating the Hire Date, Intuit don't put absolutes on fields!

I have already put the "suggestion" in to Intuit to remove the date of birth requirement for all employees. I just noticed the Hire Date field is now greyed out and will not allow a change.  What a terrible update this has been for Intuit!  PLEASE unroll this last "update".  It was horrible. I think Intuit is using AI for all responses, as they are seldom helpful.

BigRedConsulting
Community Champion

Turn off Date of Birth Requirement, Allow back dating the Hire Date, Intuit don't put absolutes on fields!

RE: I just noticed the Hire Date field is now greyed out and will not allow a change.

 

Yes, it's almost idiotic, this last update. I've no idea what Intuit could have been thinking.

 

If the hire date is wrong, it needs to be fixed. So, by using a teeny- tiny bit of logic and rubbing two brain cells together, we can figure out that the hire date needs to be editable. Why can't you figure that out, Intuit?

GingerTexas
Level 4

Turn off Date of Birth Requirement, Allow back dating the Hire Date, Intuit don't put absolutes on fields!

Agreed!  Now I am going to have to remember to change that date for new hires when I run the report, FROM QUICKBOOKS, to submit to our client's 401k provider...since that report also uses the Hire Date field, which is now always going to be wrong.  I never hear from our clients about new employees on the exact day they are hired. We NEED to be able to edit that field. C'mon Intuit...roll back the update.

 

The orange exclamation on all the employees is just annoying. Really wish there was a comparable program out there to give Intuit some competition.

GingerTexas
Level 4

Turn off Date of Birth Requirement, Allow back dating the Hire Date, Intuit don't put absolutes on fields!

Ok...just found where they moved the hire date...it is now on the required info tab...that field can be edited and it carries to the employment info tab.  Hallelujah!  

 

Now I still have an issue with the new requirement of a birth date...that is not required for most of our clients that do not, and will not, be utilizing any benefits packages due to their size.  PLEASE remove this requirement.  I have already submitted product suggestions, so do not reply with this suggestion, Intuit, just listen to your community!

GingerTexas
Level 4

Turn off Date of Birth Requirement, Allow back dating the Hire Date, Intuit don't put absolutes on fields!

As of this morning, it appears the date of birth requirement has been rolled back...I think the update was rolled back, as I no longer have those annoying red exclamation marks and the employee info tabs are back to the way it used to look. THANK YOU QB FOR LISTENING! Hoping it sticks!

brentkhack
Level 1

Turn off Date of Birth Requirement, Allow back dating the Hire Date, Intuit don't put absolutes on fields!

Where can I change that?  I cannot move forward with payroll until I get the DOB fixed.  QB has the DOB as mm/17/yyyy vs what I put in as 11/17/1955.  There is an issue there so I need to turn that off please.  

GlinetteC
Moderator

Turn off Date of Birth Requirement, Allow back dating the Hire Date, Intuit don't put absolutes on fields!

I can help share additional information about changing the DOB concerns, brentkhack.

 

The Date Of Birth is required in QuickBooks when adding an employee. That said, turning this off isn't feasible. You'll want to ensure you have the correct date format to avoid issues. 

 

If you're still unable to change it, consider contacting our QuickBooks Customer Care Support. They have tools to access your account and assist you further in changing the DOB.

 

  1. Go to Help, then select QuickBooks Desktop Help/Contact Us.
  2. Select Contact Us.
  3. Give a brief description of your issue, then click Continue.
  4. Select to chat with us or Have us call you.

 

I have included an article to assist you in generating payroll reports for future reference. Running payroll reports guarantees accuracy, adherence to regulations, financial analysis, maintenance of employee records, and efficient organizational planning. 

 

You can post a comment below if you need more help with managing your employee or any other issues. I'll be here to lend a hand always.

BigRedConsulting
Community Champion

Turn off Date of Birth Requirement, Allow back dating the Hire Date, Intuit don't put absolutes on fields!

RE: The Date Of Birth is required in QuickBooks when adding an employee. That said, turning this off isn't feasible.

 

It's very feasible. It wasn't required before, for 25 years, and then Intuit changed it. Intuit can change it back. It's super-simple. 

 

Entering the DOB into QuickBooks is not required to pay an employee. The only data that should be required are data needed to calculate a paycheck. Full stop.

KellyT2020
Level 2

Turn off Date of Birth Requirement, Allow back dating the Hire Date, Intuit don't put absolutes on fields!

We need to go back to not requiring Date of Birth for employee's - it is not required on W2 or payroll forms - so this should not be a required option.  I also process direct deposit for a client that does their own payroll but we use the direct deposit feature of Quickbooks so this is another example of why this needs turned off, otherwise we have to put in dummy dates to move past it.  So I agree - THIS FEATURE NEEDS NOT BE REQUIRED!

TrustyBooks
Level 2

Turn off Date of Birth Requirement, Allow back dating the Hire Date, Intuit don't put absolutes on fields!

@GingerTexas 

 

 

Are you sure? It still shows the warning sign for all employees missing the DOB. Same for us and many others.

TigerCPA
Level 2

Turn off Date of Birth Requirement, Allow back dating the Hire Date, Intuit don't put absolutes on fields!

AS of this AM, the birthdate is still required. This needs to be changed to a preference that can be turned off. Till then I will enter the same 01-01-01 date for them all. As a CPA ruled by state regs, I can not give out this information without client consent. With this information combined with their SS# and address, ID theft is a serious problem. Are they are gathering enough information to contact all employees outside of our knowledge and offer services we may be providing?  Why else would this be a required field?

Geri-Michigan
Level 1

Turn off Date of Birth Requirement, Allow back dating the Hire Date, Intuit don't put absolutes on fields!

This payroll update is unworkable if you have to help a client before an employee joins the company.  You can not set up an employee without having ALL the required information.  The employee usually doesn't provide much of the information until his or her start date.  No way to get the employee entered and synched to Workforce Time now so they can learn to use that app.  This update was POORLY thought out, unless it is designed to remove experienced accountants from helping their clients.  Please remember who your colleagues are when  adding or REMOVING functionality.

GingerTexas
Level 4

Turn off Date of Birth Requirement, Allow back dating the Hire Date, Intuit don't put absolutes on fields!

Well, when I posted my comment, I was working with my 2022 Quickbooks desktop clients when I noticed it went back to the old version where the DOB is not required.  Now I just looked at both a 2021 and 2023 QBDT client and see that the DOB is still required. What a mess!  I had assumed they were pushing back all the updates, but I am guessing that is not going to be the case.  Back to flooding Intuit with my "suggestion" and "bug fix".  They did acknowledge that unless there are lots of requests, most likely will not consider our suggestions.  

QBO is even more unforgiving. 

 

 

TrustyBooks
Level 2

Turn off Date of Birth Requirement, Allow back dating the Hire Date, Intuit don't put absolutes on fields!

@TigerCPA  There is a workaround, you can remove the DOB after you added the employee. After you removed it, there's a pop-up message reminding you to put the DOB, but you can choose "maybe later" and get out there. The only downside is there will be a yellow "!" sign next to all employees without the DOB. 

BethFrisco
Level 3

Turn off Date of Birth Requirement, Allow back dating the Hire Date, Intuit don't put absolutes on fields!

In the state of Texas, if you ask for a date of birth, you may be subject to an Age Discrimination law suit.  This is not a legal requirement and QB, Intuit needs to fix this!

BethFrisco
Level 3

Turn off Date of Birth Requirement, Allow back dating the Hire Date, Intuit don't put absolutes on fields!

It is unlikely intuit will listen to anything we say.  There were huge issues with 2021 and they were never fixed.  This DOB requirement is solely intuit, it is not a legal requirement and in fact, when you ask an employee his date of birth you are opening up yourself for age discrimination.  Period.  

BethFrisco
Level 3

Turn off Date of Birth Requirement, Allow back dating the Hire Date, Intuit don't put absolutes on fields!

That is my suspicion - phishing!!!

TrustyBooks
Level 2

Turn off Date of Birth Requirement, Allow back dating the Hire Date, Intuit don't put absolutes on fields!

Chances are Intuit is not going fix this until someone sues them for misleading the business owner to asking employee's DOB.

TigerCPA
Level 2

Turn off Date of Birth Requirement, Allow back dating the Hire Date, Intuit don't put absolutes on fields!

Anybody know a good lawyer that does class action lawsuits? Since we are the ones using it and are being required to provide illegal information, are we the injured parties? If I get sued or lose my license, can I in turn sue intuit? If so, just post the attorney's contact info. It wouldn't be hard to spread "the word".

TigerCPA
Level 2

Turn off Date of Birth Requirement, Allow back dating the Hire Date, Intuit don't put absolutes on fields!

Well, they didn't fix the problem, but they did change their terms of service to put all the responsibility on us. It's agree or use something else. They have included the right to contact any employees in our systems for any reason. Again, take it or leave it. Working on that now. 

sfvaughan
Level 4

Turn off Date of Birth Requirement, Allow back dating the Hire Date, Intuit don't put absolutes on fields!

This works.  THANKS to you (no thanks to Intuit)!

DJacct2024
Level 1

Turn off Date of Birth Requirement, Allow back dating the Hire Date, Intuit don't put absolutes on fields!

This is not necessary for processing payroll, no government reports require this information. 

Intuit needs to turn this notification off immediately.

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