Used incorrect pay type on an employee's paycheck (check amount is correct.) Not allowed to edit because DD already processed. Is voiding my only option?

bookish_29 · ‎May 11, 2021

I used incorrect pay type on an employee's paycheck. The paycheck amount is correct. DD processed this morning, and I have not paid payroll taxes yet. When I try to edit the information, I get the message "You can't edit this paycheck. This paycheck was processed for direct deposit." The only option I see is to void it.

I want to make sure nothing get screwed up by voiding it. If I void the paycheck, nothing happens to the DD they already received, correct? Do I just reenter the pay details using the correct pay types, and switch it to paper check instead of DD (then don't actually print it)?

JasroV · ‎May 11, 2021

Good day to you, @bookish_29.

I can provide some details about voiding paychecks in QuickBooks Online (QBO).

Yes, you got it correct. Voiding the paychecks will only update the amount to zero. This does not stop the Direct Deposit (DD) process and doesn't return the funds to you. For more details, check out this this article: Delete or void employee paychecks.

Additionally, yes, you can create another paycheck with the correct pay type. Let me show you how.

Go to the Payroll menu and click Employees.
Select Employees.
Click Run Payroll.
Select Preview payroll.
Click Preview payroll details or Submit payroll.
Then select Finish Payroll.

You can check this link for more details: Create pay checks in online payroll.

I'd also recommend working with your accountant for additional guidance. This way, we can ensure your accounts are well accounted for after making these changes. If you're not affiliated with one, you can visit our ProAdvisor page and look for one from there.

I'm also adding this resource that you can utilize in case you need to pay your contractor with DD.

Keep me posted if you have any follow-up questions about your DD. I'll be around to help you. Keep safe!

View solution in original post

JasroV · ‎May 11, 2021

Good day to you, @bookish_29.

I can provide some details about voiding paychecks in QuickBooks Online (QBO).

Yes, you got it correct. Voiding the paychecks will only update the amount to zero. This does not stop the Direct Deposit (DD) process and doesn't return the funds to you. For more details, check out this this article: Delete or void employee paychecks.

Additionally, yes, you can create another paycheck with the correct pay type. Let me show you how.

Go to the Payroll menu and click Employees.
Select Employees.
Click Run Payroll.
Select Preview payroll.
Click Preview payroll details or Submit payroll.
Then select Finish Payroll.

You can check this link for more details: Create pay checks in online payroll.

I'd also recommend working with your accountant for additional guidance. This way, we can ensure your accounts are well accounted for after making these changes. If you're not affiliated with one, you can visit our ProAdvisor page and look for one from there.

I'm also adding this resource that you can utilize in case you need to pay your contractor with DD.

Keep me posted if you have any follow-up questions about your DD. I'll be around to help you. Keep safe!

bookish_29 · ‎May 11, 2021

Thank you!

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Used incorrect pay type on an employee's paycheck (check amount is correct.) Not allowed to edit because DD already processed. Is voiding my only option?