Voided direct deposit payroll after paid

Heather DC · ‎March 06, 2023

My payroll person ran a payroll, but one employee A's paycheck was direct deposited to employee B's account. Employee A's payroll check was voided and rerun to deposit into the correct their account. Employee B gave the organization a cashier's check to return the funds. How do I record the deposit? The system won't let me use Employee B's name as a payor and I don't want to create a vendor account. Also, what account would I credit when I debit the deposit to my bank account?

LieraMarie_A · ‎March 06, 2023

Hi there, @Heather DC.

Voiding a paycheck updates your paycheck dollar amount to zero. The system will automatically recalculate your taxes owed and make any necessary adjustments. Thus, you no longer need to record a deposit for the returned amount by Employee B.

Aside from collecting the money back from your employee, another way to recover the funds is by requesting a direct deposit reversal.

Feel free to come back if you have other concerns about direct deposits. The Community is always here ready to help!

Heather DC · ‎March 06, 2023

So, QB has already debited my bank account...how do I balance that with the deposit that includes multiple items? Just adjust the deposit amount?

Candice C · ‎March 06, 2023

Hey there, @Heather DC.

Thanks for reaching back out on this thread and asking additional questions.

I suggest consulting with your accountant to get the best answer and advice for this question.

Keep us updated on how it goes. It's my priority that you get this taken care of as soon as possible. Have a great day!

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Voided direct deposit payroll after paid