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lehman
Level 1

Rewrote check from previous pay period. QB still tallied the payroll liabilities. How do I fix this?

I had to rewrite old paychecks that were lost. But Quickbooks still determined the payroll liablities for those checks even though I had already paid those when I wrote the original paychecks. What do I need to do to correct this?

4 Comments
BigRedConsulting
Community Champion

Rewrote check from previous pay period. QB still tallied the payroll liabilities. How do I fix this?

It sounds like you created duplicate paychecks for a pay period, so now you have to paychecks that represent one pay period.  Resolve this by deleting the new paychecks you created as that wasn't a correct thing to do.

 

When a paycheck is lost, you can re-print the original and give it a new check number.  Then for tracking what happened, optionally  create a non paycheck check with the original check number and void it.

lehman
Level 1

Rewrote check from previous pay period. QB still tallied the payroll liabilities. How do I fix this?

I understand that now. But QB is saying I owe for the payroll liabilities. Is there a way to correct that?

GraceC
QuickBooks Team

Rewrote check from previous pay period. QB still tallied the payroll liabilities. How do I fix this?

Hello there, @lehman.

 

Thank you for getting back to us in the Community. Helping you to correct the payroll liabilities is my priority.

 

First, you'll need to create historical payroll data. From there, enter paychecks that you have issued the year before using the payroll service. Let's ensure the date you enter is the correct year-to-date totals on the paychecks.

 

Here's how to do that:

  1. Access the Payroll Setup Interview.
  2. Proceed to step 5: Year-to-Date Payrolls, then click Continue.
  3. Choose Yes if your company has issued paychecks this year. If there was no payroll, you can tick No and hit Continue.
  4. On the next screen, you have three choices: PaychecksTax Payments, and Non-Tax Payments. Hit Edit on Paychecks.
  5. In the Enter Paychecks by Employee window
  6. To close the QuickBooks Payroll Setup window, hit Finish Later.

 For detailed information about entering historical payroll data in QuickBooks Desktop, you can click out this article: Enter historical payroll data.

 

Lastly, if you need to enter payments that you've already made for taxes and other payroll liabilities from the beginning of the calendar year, you can refer to this article. Enter historical tax payments in QuickBooks Desktop Payroll.

 

You can always post a comment below if you have other concerns with your QBDT software. I'll be around to help. Have a good one! 

BigRedConsulting
Community Champion

Rewrote check from previous pay period. QB still tallied the payroll liabilities. How do I fix this?

Yes, when you delete the new duplicate checks created, then the liabilities will go away.

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