Top 5 Questions-Year End 1099s

Hello and welcome to another Top 5! This time around, we will be focusing on Year End 1099 questions, such as how to amend 1099’s, when to email your 1099’s to your contractors and more.

Let’s dive into it!

1. How do I amend a 1099?
QuickBooks Online allows you to file your 1099's electronically. However, amendments need to be done manually. You can print a copy and mail it to the IRS.

Here's how to file the amended form:

1. Order 1099-NEC IRS forms online at IRS Online Ordering for Information Returns and Employer Returns or over the phone at 800-829-3676.
2. Fill out the 1099-NEC form and be sure to select the Corrected checkbox.
3. Once done, mail the form to the IRS.
4. After that, mail the recipient a copy to your contractor as soon as possible so that they can file their taxes.

Please refer to the IRS general Instructions for Certain Information Returns for the information that you'll need to prepare. Additionally, you can visit this link for more details about this process: How to correct or change 1099s in QuickBooks.

 
2. When are 1099’s going to be emailed to my contractors? 

 That’s such an important question!

QuickBooks Online emails 1099 forms to contractors, or makes them available for online access, around the February 2, 2026 deadline (for the 2025 tax year), as it is the deadline set by the IRS for sending out forms to contractors. This happens as QuickBooks may require some time to process the information to guarantee accuracy before dispatching them.

On the other hand, QuickBooks follows a process where we’ll need to invite our contractors to make an account and view their 1099s for electronically delivering 1099 forms to them. Contractors can access and download their 1099 forms online using a secure feature.

I can guide you in inviting your contractors to access their 1099 forms through QuickBooks. We can navigate to the section for your contractors, and send them an email inviting them to either sign in to their existing QuickBooks account or create a free QuickBooks Self-Employed account.

 Here’s how you can send them an email:

1. Go to the Expenses menu and select the Contractors tab.
2. Tap the vendor to whom you want to send an invitation.
3. On your vendor’s profile, click the Send email hyperlink.

Once they’ve got their email, they can start creating their account and log in by following the steps below:

 Sign in to QuickBooks Self-Employed.

1. Go to the Clients menu.
2. Select the Forms tab.

If you are looking for some helpful tips and facts about managing Form 1099 in your program, I have some information that might be useful for you: Get answers to your 1099 questions. Take care!

3. How does the 1099 E-File work in QuickBooks Online? 

I’m glad you asked! I can help clarify how QuickBooks Online handles 1099 forms.

When using the E-file feature, the online program will automatically submit the mentioned forms for you. You can get copies of your 1099's if you've filed them through our 1099 E-file service.

Step 1: Create your 1099s

Here's how:

1. Follow this link to complete the steps in product
2. Select Prepare 1099s.
3. Select the option to Let QuickBooks do it, then Get started.

Step 2: E-file your 1099s

Now that you've prepared and made sure that the info is correct on your 1099s, it’s time to e-file.

1. After preparing your 1099s, select the e-file option and verify your 1099s.
2. Follow the on-screen steps to complete your federal and if available, state 1099 e-file. For more info on state filings, see File your state 1099 forms. You'll also be able to review each contractor's 1099.
3. If prompted, choose the delivery option for your contractor's copies. Extra fees may apply for 1099 forms to be mailed.
4. If prompted, enter your billing info.

Step 3: Check your filing status

After you file your 1099s to the IRS with the steps above, we’ll inform you of your filing status through email. You can also check your filing status anytime in QuickBooks Online.

1. Go to Taxes, then 1099 filings.
2. View the status of the e-filing under Filing status.
3. Select View 1099 to view a PDF copy.

Here are some additional resources to help you out:

• Create and file 1099s using QuickBooks Online
• File your state 1099 forms
• E-file 1099s

4. How do I file a 1099 to a foreign contractor?
Great question!

As long as the foreign contractor is not a U.S. person and the services are wholly performed outside the U.S., then no Form 1099 is required and no withholding is required.

Instead, you should get a form W-8BEN signed by the foreign contractor.  By signing Form W-8BEN, the foreign contractor is certifying that he or she is not a U.S. person, therefore it is not filed with the I.R.S. Instead, it is kept on file with the U.S. payor in case the U.S. payor is audited. In case of being audited, then the Form W-8BEN supports why no Form 1099 was issued and why no tax was withheld.

In the meantime, the best way is to get in touch with the IRS to make sure that you will be filing the correct form at year-end.

You may refer to this article about the 1099 form and things to know when preparing your Form 1099:  

• Prepare and file 1099s using QuickBooks Online.

5. Will QuickBooks Payments issue 1099K’s for ACH Payments >$600? 

It's important to note that QuickBooks Payments will not issue a 1099-K form for payments of $600 or more received via ACH, as the 1099-K form encompasses the annual gross amount of all reportable payment transactions made through a payment card or third-party payment network. You can refer to this article:  IRS instructions for Form 1099-K.

 Additionally, ACH payments are associated with the 1099-NEC.

That’s all we have today! I hope you found this information helpful and that you feel even more confident when it comes to managing your 1099s. As always, If you have any other questions, please let us know here in the community and we’re happy to help.