I want to print Current Vacation and Sick hours on my employee pay stubs, specifically for direct deposit-Salary employees I process their payroll once-a-month with a pay date on the 1st of the month. I must submit the payroll 2 business days before the 1st, as a result I enter estimated work hours for Direct, Indirect Labor; vacation and sick hours and submit payroll. Subsequently, when actual and/or paid time-off hours have been approved by the employee and their supervisor I go back into the employees paycheck detail and update all hours worked and paid time-off hours.
In my initial test of hours on the pay stub, I see the updated work hours have been changed from the estimated hours but the updated hours for vacation and sick available Hours doesn't always seem to update on the Pay Stub even when the employee Vacation/Sick Profile has been updated? Is there something I'm missing or is this an existing issue that other users have experienced?
I can help print your employee's pay stubs that have the updated vacation and sick hours in QuickBooks.
To start off, make sure that you've created vacation and sick pay payroll items, then add them to your employee's paycheck. These will automatically track vacation and sick hours of the employee.
1. Go to Lists menu at the top, then select Payroll Item List. 2. From the Payroll Item drop-down on the bottom left, choose New. 3. Select Custom Setup, then Next. 4. Choose Wage, then Next and select Annual Salary or Hourly Wages (depending on whether you have salaried or hourly employees). 5. Click Next and select Sick or Vacation Pay, then Next again. 6. Enter a name for the item, then Next. Note: If you use time off you can rename this item to TO. 7. Choose the expense account you want for the item, then Finish.
You'll also need to check Vacation available/Sick used and sick available option in the Preferences menu to get the accrued vacation and sick to appear on pay stubs.
1. Click Edit on the top menu, then choose Preferences. 2. Select Payroll & Employees in the left navigation menu. 3. On the Company Preferences tab, and choose Pay Stub & Voucher Printing button. 4. Put a check mark in the Vacation used and vacation available and Sick used and sick available boxes. 5. Click OK, then choose OK to close the preferences window.
Once done, you can go ahead and print your employee's pay stubs. Here's how:
1. Go to List menu at the top, then select Print Forms. 2. Choose Pay Stubs. 3. Put a check mark on your employee's name 4. You can click the Preview button to double check. 5. Once done, select Print.
That should get you fixed right up! Please let me know how it goes by leaving a comment below. I'd be glad to answer if you have follow-up questions. Wishing you and your business continued success!