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Level 1

Vacation and Sick hours printed on Pay stub?

I want to print Current Vacation and Sick hours on my employee pay stubs, specifically for direct deposit-Salary employees I process their payroll once-a-month with a pay date on the 1st of the month. I must submit the payroll 2 business days before the 1st, as a result I enter estimated work hours for Direct, Indirect  Labor; vacation and sick hours and submit payroll. Subsequently, when actual and/or paid time-off hours have been approved by the employee and their supervisor I go  back into the employees paycheck detail and update all hours worked and paid time-off hours.  

In my initial test of hours on the pay stub, I see the updated work hours have been changed from the estimated hours but the updated hours for vacation and sick available Hours doesn't always seem to update on the Pay Stub even when the employee Vacation/Sick Profile has been updated? Is there something I'm missing or is this an existing issue that other users have experienced?

4 Comments 4

Vacation and Sick hours printed on Pay stub?

Pleased to see you here in the Community, @munit.


I can help print your employee's pay stubs that have the updated vacation and sick hours in QuickBooks.


To start off, make sure that you've created vacation and sick pay payroll items, then add them to your employee's paycheck. These will automatically track vacation and sick hours of the employee.


Here's how:


1. Go to Lists menu at the top, then select Payroll Item List.
2. From the Payroll Item drop-down on the bottom left, choose New.
3. Select Custom Setup, then Next.
4. Choose Wage, then Next and select Annual Salary or Hourly Wages (depending on whether you have salaried or hourly employees).
5. Click Next and select Sick or Vacation Pay, then Next again.
6. Enter a name for the item, then Next.
Note: If you use time off you can rename this item to TO.
7. Choose the expense account you want for the item, then Finish.


For your reference, here's an article that'll further guidance on how to set up and pay sick and vacation time:


You'll also need to check Vacation available/Sick used and sick available option in the Preferences menu to get the accrued vacation and sick to appear on pay stubs.


Here's how:


1. Click Edit on the top menu, then choose Preferences.
2. Select Payroll & Employees in the left navigation menu.
3. On the Company Preferences tab, and choose Pay Stub & Voucher Printing button.
4. Put a check mark in the Vacation used and vacation available and Sick used and sick available boxes.
5. Click OK, then choose OK to close the preferences window.


Once done, you can go ahead and print your employee's pay stubs. Here's how:


1. Go to List menu at the top, then select Print Forms.
2. Choose Pay Stubs.
3. Put a check mark on your employee's name
4. You can click the Preview button to double check.
5. Once done, select Print.



That should get you fixed right up! Please let me know how it goes by leaving a comment below. I'd be glad to answer if you have follow-up questions. Wishing you and your business continued success!

Level 15

Vacation and Sick hours printed on Pay stub?

This is a problem:

"I go  back into the employees paycheck detail and update all hours worked and paid time-off hours."


You don't Change payroll, once you submitted it. If you are still refining it, you don't submit it.


And if your Sick/Vac settings are based on Paychecks, there is no update from the details on the paycheck. The paycheck created the update, already.

Level 1

Vacation and Sick hours printed on Pay stub?

How do I get the hours to reset & only show the hours used for 2019? Our 1st payroll of the year was the 4th & it is showing all the hours from 2019


QuickBooks Team

Vacation and Sick hours printed on Pay stub?

Hi there, snybarra


You will need to go to the employee's Sick and Vacation setup, then check the box for Reset hours each new year. Here's how:


  1. Go to the Employee Center
  2. Double-click the name of the employee.
  3. Go to the Payroll Info tab, then click Sick/vacation.
  4. Check the Reset hours each new year box.
  5. Make sure the date in the Year begins on section is correct.
  6. Manually change the Hours available as of field to remove the hours from last year.
  7. Click OK

Please take a look at the screenshots below for more details. You can also reply to this thread if you have other questions. 

sick and vacation.PNG


sick and vacation 2.PNG


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