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fakramer
Level 1

W2 E File to IRS

Using Desktop version with Enhanced Payroll. I want to verify that I have e-filed my W-2 forms with the SSA. I have not been yet set up to e-file with the IRS. (In process) But it says I do not need to register to file with the SSA. I choose to e-file the W-2s and it seemed to work. But I have no way to know that the info went to quickbooks and then on to the SSA.

Solved
Best answer January 15, 2019

Best Answers
MaryGraceS
Moderator

W2 E File to IRS

Hi there, @fakramer.

 

Welcome to the Community. I can help you check the status of the E-filed W-2 in QuickBooks Desktop. 

 

You can check the forms you electronically sent under the Filing History. 

 

Here's how:

  1. From the Employees menu, select Payroll Tax Forms and W-2s.
  2. Select Process Payroll Forms
  3. Under Filing History, click the E-Filings tab.
  4. Click the View link in the Audit Trail column for more details.

Also, after you sent the form, you'll receive an email confirmation about its status. 

 

I've included some articles about e-filing forms:

For additional help, feel free to reach out to our phone support agents. They can check your account and verify the status of the Form W-2 you e-filed.

 

Here's how you can reach them: 

  1. Go to http://payroll.intuit.com/support/contact/.
  2. Select your Payroll Subscription type.
  3. Click Payroll.
  4. Click on the View Contact Info button to get their contact number.

That should point you in the right direction today.

 

Drop me a comment below if you have any other questions about E-filing W-2. I'll be happy to help you out. 

 

View solution in original post

5 Comments
MaryGraceS
Moderator

W2 E File to IRS

Hi there, @fakramer.

 

Welcome to the Community. I can help you check the status of the E-filed W-2 in QuickBooks Desktop. 

 

You can check the forms you electronically sent under the Filing History. 

 

Here's how:

  1. From the Employees menu, select Payroll Tax Forms and W-2s.
  2. Select Process Payroll Forms
  3. Under Filing History, click the E-Filings tab.
  4. Click the View link in the Audit Trail column for more details.

Also, after you sent the form, you'll receive an email confirmation about its status. 

 

I've included some articles about e-filing forms:

For additional help, feel free to reach out to our phone support agents. They can check your account and verify the status of the Form W-2 you e-filed.

 

Here's how you can reach them: 

  1. Go to http://payroll.intuit.com/support/contact/.
  2. Select your Payroll Subscription type.
  3. Click Payroll.
  4. Click on the View Contact Info button to get their contact number.

That should point you in the right direction today.

 

Drop me a comment below if you have any other questions about E-filing W-2. I'll be happy to help you out. 

 

View solution in original post

KNSDLL
Level 1

W2 E File to IRS

I  checked my tracking number in QB e-filing history and printed it. Then I received my confirmation email with a Different tracking number. Should I be concerned? I truly believe I only filed one time.

AlcaeusF
Moderator

W2 E File to IRS

Hello there, KNSDLL.

 

I'm here to provide some additional clarification on your question with filing W-2 forms electronically in QuickBooks Desktop.

 

The tracking number showing within the QuickBooks program is for internal tracking when e-filing forms. We use this to check the status of the forms filed within the system.

 

IRS also have tracking numbers to verify filings sent from individual and business customers. If you still want to reach out to the IRS E-File Help Desk for verification, I'm adding the link I recommend:

 

IRS E-File Help Desk.

 

Feel free to let me know if there's anything else I can do for you today. The Community will keep an eye out on your response.

Joshua71
Level 1

W2 E File to IRS

I need to file our 2019 year W2/W3 taxes to the IRS website because we have over 250+ it requires to E-file (EFW2) but it has to be that format. Quickbooks only provides me pdf. version, How can I save the W2 file in the right format to then upload to the BSO IRS website? 

AlexV
QuickBooks Team

W2 E File to IRS

Hi Joshua71!

 

Thanks for joining this thread. Allow me to assist you in filing your W-2s.

 

QuickBooks Desktop Payroll has its own electronic service in filing payroll forms. We're unable to generate EFW2 in the system. However, SSA has detailed instructions on how to prepare and file it directly to their system. Please check these links:

 

In addition, you can use the PDF file from QuickBooks Desktop as your reference when filing it to SSA.

 

Moving forward, I suggest you file the W-2 within the system. Here are the articles on how to do it:

 

Need more help? Comment again here and we'll help you. Take care!

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