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Washington State Paid Leave

Hello NoahBRC2018,


Thank you for posting here in the Community. I'd be glad to help provide information about the Washington Paid Family and Medical Leave tax.


The ability to pay and file the Washington Paid Family and Medical Leave tax is already available in QuickBooks Online. Please also know that the due date for the first and second quarter of 2019 will be on August 31, 2019.


I'm also attaching some screenshots for your visual guide on this:




However, for your reporting needs, you'll need to run the reports available in the system to determine the calculation of the amounts. In case you need more information on payroll reports, check out this article:


Payroll Reports Overview.


Feel free to post your response anytime you have additional questions or concerns with the state tax, and I'll be sure to lend a hand.

Level 1

Washington State Paid Leave

Does Quickbooks Assisted Payroll take care of filling out the forms and also submitting payment to washington state on behalf of the companies? 


I want to make sure there is not an area where I need to submit a ACH debit to deposit a withheld amount for this tax.


Thank you.

QuickBooks Team

Washington State Paid Leave

Hello there, @Hybrid_ARC.


Yes, you are correct, Quickbooks Assisted Payroll takes care of filling out the forms and also submitting payment to the state agency on behalf of the companies. I'd be pleased to get you pointed in the right direction in making sure that your tax payments are correct.


To ensure that all your tax forms and payments were submitted properly it'd be best to reach out directly to our Assisted Payroll Care Team. This team is the best resource for such inquiries, as they're able to pull up your transactions securely while the Community is a public space.


Additionally, you may see these articles below to learn more on how assisted payroll works in QuickBooks Desktop:

That should get you on track.


Please let me know how things turns out. I'm always here to help if there's anything else you need. Have a lovely day!

Level 2

Washington State Paid Leave

I want to let everyone know that Quickbooks is giving the WRONG information regarding the tax rate for under 50 employees who have elected to pay their employees portion of tax, and thus are not liable for paying the employer portion. If this is what you've elected to do, you can disable the employee tax item. Using only the Company tax portion, the correct percentage is .25332% of wages. I called the Family Leave department directly for help on this calculation, and this is what they told me. I just filed my taxes and it was correct.


When the employer (only) pays the tax, the calculation is .6333% OF the .04% - so it is NEITHER .6333% OR .04% as Quickbooks has told us it is. Wrong. So manually change the employer rate to .25332% and it will calculate correctly.

Level 2

Washington State Paid Leave

I just wanted to add a caution to my fellow Washington employers about QuickBooks "forgetting" to remind you about this liability. I am using QB 2017 and standard payroll, along with the latest payroll updates.  Every quarter, when I go to pay my liabilities, Paid Family Leave doesn't show up in the list with the unemployment, etc.  As long as I remember I have to pay it, I:

  • Go to the Employees menu, then select Payroll Center.
  • Select the Pay Liabilities tab.
  • At the bottom, under Other Activities, select Change Payment Method.
  • Go to Schedule payments, then select the tax liability you want to edit or schedule a payment for.
  • Select Edit and change the payment frequency to quarterly

Go back to the liabilities, and its there.  I then go to the state site, provide all the info, and let them calculate my liability. If it matches QB, I go ahead and print the check.  If not, and there is a rounding error of a penny or so, I adjust liabilities and have QB “affect accounts.” Now I am good for the quarter--but come next quarter, QB will "forget" the quarterly payment schedule, so I have to repeat the bulleted items above. This has been going on now for 5 reporting quarters, so I now remember to fix it each time I sit down and pay liabilities.

Level 3

Washington State Paid Leave

Some people get confused between WA state Paid Family and Medical Leave, and WA State Mandatory paid sick leave. They are NOT the same. Moreover, worker's compensation is treated as a mandatory TAX in Washington State. Fortunately, Quickbooks does let you set up a sick leave policy for employees, by employee, since some companies voluntarily provide these benefits for their employees. 


However, WA employers be forewarned: Quickbooks (even with Full Service or Premium payroll) does NOT file the required workers comp forms with Labor and Industries. It expects you to be self-insured. This COMPLETELY overlooks the $25 penalty that is charged if the worker's comp report is NOT filed on time quarterly.  By comparison, in California, every employer is self-insured, and they usually pay their premiums annually.  Worker's compensation tax in Washington state is also paid BOTH by the employee and the employer. The employee deduction can be set up, but Quickbooks will not send this to the WA department of Labor and Industries. 

Not only that, but their annoying little message about "adding worker's compensation" when clicked, is completely incompatible with Washington Worker's compensation and will not connect with it, so you cannot make it go away.  There is not even anywhere to upload a rate notice. Washington state rate notices for both state unemployment and worker's comp are issued annually in January, with rare corrections later in the year. However, you have to call Quickbooks every time you receive a new rate notice to update anything so that they can add the task to be checked off with the upload option. 


More information about Washington State Labor and Industries tax can be found here:


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