Washington State Paid Leave

Thank you for reaching out to the Community about the Washington State Paid Leave, wiseway1.

At Intuit, we always make sure that QuickBooks complies with the state laws. Our Compliance Team is now working with the Washington State to have this program supported as soon as possible. If there are updates, we will send them to you via email using the email address associated with your Intuit account. You can contact our Customer Care Team to ensure that we have your current email address.

Here's how:

1. Go to this website https://help.quickbooks.intuit.com/en_US/contact.
2. Select QuickBooks Online.
3. Click the Running your business in QuickBooks topic.
4. Click the Employees sub-topic.
5. Scroll down and click the Get Phone Number button.

Please let me know if there's anything else you need.

@wiseway1@SophiaAnnL

Although Intuit makes an effort to comply will "all state laws" regarding payroll, as a Washington State company, I can respectfully disagree with any concept of "full compliance."

Washington State Department of Labor & Industries is the state monopolized Worker's Compensation coverage provider. There is no option to purchase this coverage from commercial insurer's, as in other states.

Yet, Intuit STILL has not set up default payroll items for this REQUIRED STATE MANDATED PAYROLL TAX.

ALL Washington companies must create custom deduction items for the employee share of premium and custom employer liability items.

@wiseway1@SophiaAnnL

And WHY would the update IF (I do NOT appreciate the ambiguity of your use of the word "if" here) there is one, be sent via email????

Why wouldn't the update just be part of a normal software update, sent directly via the Intuit server, and then to the consumer's software, via automatic or manual updates???

Why should we be responsible for contacting Customer Support to ensure that Intuit has our current email address for such a monumental and important update?!?!?!

Is there an update when the calculation for Washington's Paid Family and Medical Leave will be available, for our 2019 hours?

Hello JT_WA_State and KParker,

I'm here to share some updates about the Washington Paid Family and Medical Leave tax in QuickBooks Online.

All QuickBooks Payroll services will be supporting this new tax by 2019. We will soon provide payroll updates for when this tax will be released for the product you use.

I'll also keep you posted on this thread as soon as an update is received. For more details about this the Washington Paid Family and Medical Leave tax, check out this article: Washington Paid Family and Medical Leave (New Tax 2019).

Please know that I'm only a post away if you need anything else about QuickBooks Online. Have a great week.

Thank you. Will watch for this, still have implemented a plan B to create custom items for all our clients in the event that Intuit does not complete the updates in time.

That said, any way you could hit your development team up with the whole Worker's Compensation payroll tax I brought up? This has ALWAYS been a STATE MANDATED PAYROLL TAX in Washington and Intuit continues to completely ignore this by NOT creating the employee deduction and employer liability items. Thompson Reuters Accounting CS has it all in there. Why not Qbks?

Hello there, JT_WA_State,

Thank you for getting back to us about Washington Paid Family and Medical Leave. I'm here to provide information about what I know with this new tax.

Our product development team is already aware of this new tax from the Washington state. Our team is diligently working and preparing the setup for this tax in QuickBooks Online.

Since all QuickBooks payroll services will be supporting this new tax, I assure you the deduction and employer liability items will be available before Jan.1, 2019. I will keep track of this thread to post updates about this concern.

You'll also see the updates through the article I've attached below:

Washington Paid Family and Medical Leave (New Tax 2019).

I'm a post away if you have additional questions concerning the Washington new tax. Have a good one.

The new item was released for the WA Paid Family & Medical leave but.... why in the world did it add it as an other tax item making me go into each and every employee to enter the rate now and again in the future when the rate gets changed? My thought is these should have been set up as a deduction and company contribution type item so the rate is set on the payroll item set up screen and populates to all employees.  And why did it set up adjustments, with zero, to each employee? This makes it so  I can not  delete the item and do it my preferred way without deleting the adjustment it set up. 

@DeniseD

Is this for desktop or online version? If desktop, what version? I haven't seen any updates yet, so I am curious.

So, you're saying there is no new item in the P/R Items list? But there is in each employee profile? I don't understand how that could be. It would HAVE to be a P/R item to be in the EE profiles.

Is it just that the EE profiles did not bring the rate in?

I’m glad to see you in the QuickBooks Community, @DeniseD.

I appreciate your input regarding the set up for Washington Paid Family and Medical Leave (New Tax 2019). I’d be glad to provide some insights about this.

The payroll items displayed in the Other tab are taxes mandated by the state other than the withholding and state unemployment. They may also show up in that section if they will be reported on the tax form. 

If the adjustments you’re referring to is the rate, you can update it by removing the current rate in the Emp. Portion Rate field and Co. Portion Rate field. You can also delete the adjustments by pressing CTRL+D on your keyboard.

If this not what you meant, I'd appreciate any details you can provide to help me get on the same page. 

Looking forward to hearing from you. Thanks in advance.

If an employer has 60-100 employees and they have to go into each and every employee and edit the rate that takes ALOT of time and leaves it open to errors such as missing someone, keying in the wrong rate  or having a prior employee come back to work and not getting the rate entered. When a rate is global such as it is in a deduction type payroll item it is more efficient and leaves very little room for errors. 

If you are using tax table version 21901 you will have the new item. I saw the notice for it today, 12/13/18

I'm noticing the new Payroll Items for the Washington State Medical and Paid Leave are updating today.  This is awesome!  However,  the rate is not applying to the employee profiles once the update is applied.  Some companies won't pay the Company portion, but every W2 employee will pay the Employee portion (.2532% - unless the employer chooses to pay more on their behalf).  Why isn't the rate applying...?  I have over 600 employees and really don't want to enter the rate one-by-one into each person's profile.  There isn't a place to enter a rate from the Payroll Items List, nor is there a limit showing (which is the same cap as Social Security for 2019 - $132,900).  

Thanks for any insight!

Kim Watkins

Hi there, @kimatwork.

Thank you for posting in the Community. Allow me to share some details with the new updates about the Washington State Paid Leave.

Yes, you're correct. After downloading the latest tax table update, QuickBooks allows you to create the new payroll items.

Since there are different employee and employer rates, the payroll items must be added to the employees' tax setup and enter the percentage of the total insurance premium for both new items. This is to make sure the taxes are calculated correctly. 

You can either add them to the Employee Center or through the Payroll Setup.

Here's how to do it in the Employee Center: 

1. Go to Employees then select Employee Center.
2. Double click the employee's name.
3. On the left pane, select the Payroll Info tab. 
4. At the top right, click Taxes. 
5. In the Taxes screen that pops up, select Other tab.
6. In the Co. Portion Rate field, enter the company share of the premium portion rate as a whole number (no decimals). 
7. In the Emp. Portion Rate field, enter the employee share of the premium portion rate (no decimals). 

Here's how to do it in the Payroll Setup: 

1. Go to Employees then select Payroll Setup.
2. On the left pane, select Employee Setup then click Employee List.
3. Double-click the name of the employee. 
4. In the Employee setup screen, put a check mark on the Subject to WA – Paid Fam Med Leave box and complete the Emp. Portion Rate and Co. Portion Rate fields.
5. Click Finish. 

The following article contains additional information about this, as well as steps and screenshots for adding the payroll items: Washington Paid Family and Medical Leave (New Tax 2019).

Also, if you need additional help, the Payroll Support will be able to assist you in getting this resolved.

Here's how you can reach them: 

1. Go to https://payroll.intuit.com/support/contact/.
2. Click Payroll.
3. On the right, click View Contact Info.

That should get you back on track.

Feel free to leave a comment below if you have any other questions about the Washington State Paid Leave. I'll be happy to help you further. Have a great day. 

I agree this is a problem!!!

If we could set it up just like our WA - Employment Admin. Fund item (where we can blanket all employees with the same rate via the Payroll Item List), that would be super helpful.  And the sooner the better.  If this comes to us after the 1st of the year, it will already be done on our end...but maybe we'll have better luck next year.  It also needs a threshold so it stops deducting at a certain amount (same as Social Security).  These are really important parameters for this to payroll item to work correctly on the Users end.

Thank you,

Kim Watkins

Thank you for getting back to us here in the Community page, @kimatwork.

I understand that changing the rate with several employees is time consuming. However, the only option to change the rate is to go to the employee's profile and update the rate one by one.

I want to ensure that customer like you are having the best possible time while working with QuickBooks. For additional ways on how to set up or enter the percentage/rate, you may need to get in touch with our QuickBooks Support team. Our support has extra tools that can pull up your account securely and can generate a screen sharing tool for further assistance.

To contact support:

1. Go to: https://help.quickbooks.intuit.com/en_US/contact#.
2. Select your QuickBooks Product.
3. Select your version.
4. Search for a topic under Contact US.
5. Click on Get Phone Number under Here's how to connect with a QuickBooks expert.

Our doors are always open here in the Community, stay in touch if you have any other questions in the future. Have a good day ahead!

It is part of the regular payroll tax table update

Hi there, @DeniseD.

Yes, you're correct. Part of the new payroll updates is being able to set up the  Washington Paid Family and Medical Leave (New Tax 2019).

I can help you ensure that your QuickBooks is up to date. I suggest performing these steps for the latest payroll update to automatically flow:

1. Click Employees.
2. Choose Get Payroll Updates.
3. Click to select Download entire payroll update.
4. Click Update.
5. A message will pop-up when the download is complete. Click OK.

That's it. Don't hesitate to add more comment if you have other concerns. Wishing you all the best!

I am having a problem with the system calculating the WA Paid Leave for our employees, since we are under 50 employees I do not have to report for the employer.

I have gone into the payroll information section/taxes/other and put in the employer portion rate of .25332% which is 63.33% of .4 of which the employee has to pay for each employee.  Then I do a test payroll check for a gross of $1000.00 and it only comes up with .01 being taken out of the check for the employee and it should be $2.53.  It looks like someone else had the same issue and it was requested for them to do a full payroll update.  I have done this and it is still doing the same thing.  Any suggestions?

Hello there, @jhansen1.

Thanks for adding on this thread. I have some information that should help you set up the the WA Paid leave for your employees.

Since you have tried to manually enter the percentage to each employees tax setup and updating QuickBooks to the latest release version, but to no avail. I recommend contacting our QuickBooks Desktop Care Team for assistance with getting along this issue.

Here's how to contact support:

1. Go to: https://help.quickbooks.intuit.com/en_US/contact.
2. If asked, choose your QuickBooks Product.
3. Select your QuickBooks version.
4. On the Contact Us page, click a topic.
5. Click on the Get Phone Number button to see the support number.

They have additional tools, such as screen sharing to walk you through the process.

Please know that we value your patience while dealing with this concern. Let me know how things go after speaking with our phone support. I'll be on the lookout for your reply and to further assisting you if you have other questions. Wishing you and your business continued success. 

Quickbooks is already calculating the .4.  You put in 37 (%) for employer and 63 (%) for employee.  Just use the whole numbers.  

Are yu using quickbooks online? I can't find this or follow ANY of these comments to get it set up From employee page, I get nothing to add another tax etc...

HELP