Why can't my employees see their W2?

accounting-weste · ‎July 12, 2021

MirriamM · ‎July 12, 2021

Thanks for reaching out to the Community forum, accounting-weste.

Did you set up QuickBooks Workforce? If yes, your employees can see copies of their W-2s online. If not, you can download the employee's W-2 form as a PDF and manually send it to them.

Here's how:

On the left panel, click Taxes.
Go to the Payroll Tax tab.
Under Forms, click Annual Forms.
Under Annual Tax Forms, scroll down to The following forms are filed for each employee and select an employee.
Click W-2, Copies B,C & 2.
Select the period.
Click View.
Click the download sign.

Please let me know how it goes by clicking the Reply button below. I'm always here to help you out if you have any other questions about annual forms. Have a good one.

View solution in original post

MirriamM · ‎July 12, 2021

Thanks for reaching out to the Community forum, accounting-weste.

Did you set up QuickBooks Workforce? If yes, your employees can see copies of their W-2s online. If not, you can download the employee's W-2 form as a PDF and manually send it to them.

Here's how:

On the left panel, click Taxes.
Go to the Payroll Tax tab.
Under Forms, click Annual Forms.
Under Annual Tax Forms, scroll down to The following forms are filed for each employee and select an employee.
Click W-2, Copies B,C & 2.
Select the period.
Click View.
Click the download sign.

Please let me know how it goes by clicking the Reply button below. I'm always here to help you out if you have any other questions about annual forms. Have a good one.

thor4 · ‎April 23, 2023

I do not have step 3 that says forms or annual forms?

Carneil_C · ‎April 23, 2023

Hi, @thor4.

I know you're putting so much effort and time into resolving your concern. I've seen that you've posted twice on the Community page. To view her response, please see this link: https://quickbooks.intuit.com/learn-support/en-us/employees-and-payroll/re-does-quickbooks-automatic...

As provided by my colleague on the thread, you can follow the alternative steps if you're still unable to see the forms after following the process given by Rubielyn_J above. Otherwise, you can reach out to the IRS directly if you haven't archived those forms.

You can always reply with questions about managing your payroll forms in QBO Payroll. I'll get back here as soon as possible to help you again. Thanks for dropping by, and stay safe always.

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Why can't my employees see their W2?