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Pay payable members with QuickBooks Bill Pay

by Intuit Updated 1 month ago

Learn how to use QuickBooks Bill Pay to pay your vendors in the QuickBooks Business Network without having to manually enter their ACH info.

  • When you schedule a payment to a payable member you’re connected with in the network. You won’t need to enter their ACH info or payment details. 
  • If you want to pay a vendor who doesn't have a QuickBooks Online account, you can invite vendors to sign up for a QuickBooks Money account. They’ll provide their contact and ACH info.

Note: You don’t need to be connected with your vendor, and your vendors don’t need to be payable members to get paid with Bill Pay. Just enter their payment info the first time you schedule a payment with Bill Pay. Their payment info will be saved once you do so.

Pay a payable member who’s part of your network

If you schedule a payment to a payable member you’re connected with, you don't have to enter your vendor's payment or ACH info.

  1. Make sure you connect with the correct vendor in the QuickBooks Business Network.  
  2. Create a bill and schedule a payment to the vendor.

Enter ACH info manually

If you want to schedule a payment to a connected payable member but would rather enter their ACH info yourself, you have to remove your existing connection.

Invite vendors to add payment info in QuickBooks

Send an invite to your vendor to sign up for a free QuickBooks Money Account.

  1. Sign in to your QuickBooks Online account.
  2. Select Expenses, and then Vendors (Take me there).
  3. Add a new vendor or edit an existing vendor. In the Vendor drawer, select Ask for payment info.
  4. Enter the vendor’s company name and email address, then select Continue.
  5. Select Send Invite to send an email invitation to your vendor.
    Note: If the vendor's email shows they're already in the QuickBooks Business Network, you won’t need to invite them. Instead, you can send them a connection request in the network.
  6. Select the vendor you want to connect with and select Next.
  7. Select send a connection request.

Once they join, you and your vendor will be connected in the network. Then you’ll be able to schedule bill payments to them without entering their ACH info.

Note: You can only invite vendors to add payment info if you're already subscribed to QuickBooks Bill Pay.

How Bill Pay works once your vendor signs up for QuickBooks Money

You and your vendor will automatically be connected in the QuickBooks Business Network. Both of you can see each other's contact details. You won't see each other's bank account info. Check out Learn about QuickBooks Business Network for more details.

If your vendor signs up before the withdrawal date of a bill, a few things can happen:

  • If you paid with a paper check, the payment gets processed as an ACH payment instead. That means your bill payment transaction is charged the transaction fee for an ACH payment, not a check payment. 
  • If you paid with an ACH transfer, we'll use the payment details provided by your vendor when they signed up to QuickBooks Money. We won't use the ACH details you entered.

If the person you're paying signs up for QuickBooks Money after the withdrawal date, the payment won’t change.

All upcoming payments to vendors using Bill Pay, you won't need to enter their ACH info.

Pay a vendor who isn't a connected payable member

If you want to pay a vendor you’re not connected with in the QuickBooks Business Network, you have to manually add and manage their payment details. 

If the vendor isn’t a network member, they will be invited to join QuickBooks Money. After they sign up, you’ll be connected with them in the network.

Disclaimer: Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services.  For more information about Intuit Payments' money transmission licenses, please visit https://www.intuit.com/legal/licenses/payment-licenses/.

**Product Information

QuickBooks Bill Pay: QuickBooks Bill Pay account subject to eligibility criteria, credit, and application approval. Subscription to QuickBooks Online required. Not available in U.S. territories or outside the U.S.

Quick Business Network: Use of the QuickBooks Business Network for spam, marketing, or other activities which violate applicable Intuit Terms of Service is strictly prohibited. You may only view and connect with other QuickBooks Business Network members located in your geography. All business information is provided by QuickBooks customers and is not independently verified or endorsed by Intuit. Intuit reserves the right to limit your use of the QuickBooks Business Network, including your ability to connect with other members and be listed in the network per our Terms of Service.

QuickBooks Bill Pay BasicQuickBooks Bill Pay EliteQuickBooks Bill Pay PremiumQuickBooks MoneyQuickBooks Payments

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