cancel
Showing results for 
Search instead for 
Did you mean: 
SSLjteelnm
Level 1

Is the new Federal W4 form going to be integrated into QB

 
10 Comments 10
ShallyMarR
QuickBooks Team

Is the new Federal W4 form going to be integrated into QB

Hello, SSLjteelnm.

 

Good to see you here in the Community.

 

For now, only the Federal W4 for 2019 is available in QuickBooks Desktop. The new Federal W4 for 2020 will accessible soon. You'll be notified a new tax table is available so you could update it in and download the form.

 

You can check this article for more information about the newest payroll tax table in QuickBooks Desktop: 

 

Please leave your comment in reply button below if you need further assistance. We are always here to help. Have a good day!

F-Smith
Level 2

Is the new Federal W4 form going to be integrated into QB

Will QB Desktop Payroll have the Federal Entry box updated with the new tax law regarding the 2020 W4?  Allowances should be eliminated and the extra boxes for Step 2, 3 and 4 of the new W4 2020 form should be available.  Screen Shot of what we enter now on the employee in Payroll.

 

 

 

 

MaryGraceS
Moderator

Is the new Federal W4 form going to be integrated into QB

Hello there, @F-Smith.

 

Yes, our Payroll Compliance Team works with the IRS to keep forms updated in QuickBooks Desktop. According to the update, the release is available today, 12/12/2019.

 

For this feature to work correctly, you need to update tax tables and QuickBooks updates. Let me show you how. 

 

First, download the payroll tax table. Here's how:

  1. Go to the Employees menu and select Get Payroll Updates.
  2. Choose the Download Entire Update checkbox.
  3. Click Download Latest Update. A window appears when the download is complete.

Then, update QuickBooks to the latest release. Here are the steps: 

  1. Go to the Help menu and select Update QuickBooks.
  2. Go to the Update Now tab. 
  3. Select the Reset Update checkbox to clear all previous update downloads.
  4. Select Get Updates to start the download.
  5. When the download finishes, restart QuickBooks.
  6. When prompted, accept the option to install the new release.

You can start using the new W-4 for wages to be paid in 2020. I've attached an IRS article about some FAQs on this new feature: 2020 Form W-4.

 

Keep me posted if you have any other questions about preparing your W-4 form. I’ll be happy to help you out. Have a great day ahead. 

F-Smith
Level 2

Is the new Federal W4 form going to be integrated into QB

No sorry - the updates did not change the entry boxes on the employees W4.  

 

I don't think that anyone is understanding this at all.   "Will QB Payroll eliminate the allowances and place new boxes for the W4.   As of 2020, the W4 will NO longer have allowances yet the employee will complete other steps that need to be entered on the employee file on QB.  These steps are 2,3, and 4."

Please see the screen shot attached.

 

Ryan_M
Moderator

Is the new Federal W4 form going to be integrated into QB

Hi @F-Smith,

 

Thank you for your prompt reply, as well as providing a screenshot of what you were referring to.

 

The latest payroll update for QuickBooks Desktop (QBDT) doesn't include this for the W4 form since it's intended for next year. Rest assured, QuickBooks is compliant with the guidelines provided by the IRS.

 

You can view this article for a detailed list of payroll changes: Latest payroll news and updates.

 

Any other questions you have in mind? Drop them below, and I'll get back to you.

F-Smith
Level 2

Is the new Federal W4 form going to be integrated into QB

Thank you for your response, however, our question is still not answered.  We will wait and see if the way we enter a W4 on an employee with Desktop QB Enterprise, will remove the allowance boxes.

 

Thank you!

AlexV
QuickBooks Team

Is the new Federal W4 form going to be integrated into QB

Hello there, F-Smith.

 

I'm here to share additional details. 

 

The update about the new design of the Form W-4 is for 2020 filing. This is the reason why you're unable to see this option yet. Rest assured that we will comply with the IRS guidelines.

 

We will notify everyone once this is available in QuickBooks Desktop Payroll. You'll see a pop-up to update your payroll tax table again once it's ready.

 

In addition, these are the steps on how to enter an employee’s W-4 to the 2020 version:

  1. Go to Employees and select Employee Center.
  2. Double-click on the employee's name. Select the Payroll Info tab.
  3. Click on Taxes button. On the W-4 Form dropdown, select 2020 and Later.
  4. You'll see the Federal W-4 form popup. Make sure your employee complies with it. Click OK.
  5. Enter the details. Select OK to save.

You can also read the FAQs on the 2020 Form W-4 for more details.

 

I'm here to help you if you have more clarifications.

BigRedConsulting
Community Champion

Is the new Federal W4 form going to be integrated into QB

RE: Thank you for your response, however, our question is still not answered. 

 

I doubt the reps here know what needs to happen.  A quick review of the form indicates that not only will the tax table have to be updated (bigger changes than normal) but that 1) QB will have to calculate the tax two different ways, and 2) the entry fields for federal withholding within QuickBooks will have to change to include dollar fields for boxes 3 and 4a,b,c.

 

I'm not sure that a tax table update can do that (rather sure it can't) and so it is likely that all versions of QuickBooks currently supported will have to have new releases in order to accommodate this change.

 

There's only a couple of weeks left before all new hires have to use the new form and employers have to calculate the tax the new way (and the old way, at the same time.)

 

Intuit has probably been working on this all year, since they knew it was coming, and will have something out soon. 

ComOpt
Level 1

Is the new Federal W4 form going to be integrated into QB

Is this available yet?

AileneA
QuickBooks Team

Is the new Federal W4 form going to be integrated into QB

Thank you for joining in the thread, @ComOpt

 

I'd like to know more about the statement you're referring to so that I can provide an appropriate resolution. Are you referring to the W-4 form? If yes, You can follow the steps above provided by my colleague. 

 

You can read these articles for more details and information about W-4 form update. 

Also, I recommend reading this article about FAQs on the 2020 Form W-4

 

Let me know if you need more assistance with this. I'll be around to further help you. Have a great day!

Need to get in touch?

Contact us