Is there a way to program QB's to always print checks from the printer tray #2 and print reports from the printer tray #1?

Hey there, @support31.

Welcome to Community. I'm happy to provide insight into printing options.

At this time, there isn't a way to automatically choose a printer for separate actions in QuickBooks. However, you can set up your printer when printing a check or report.

To do this:

1. Go to the File menu at the top.
2. Select Printer Setup.
3. Choose Report or Check/Paycheck.
4. Click your suggested printer then select OK.

If you have further questions, feel free to reach back out. I'm only a post away. Take care!

@Tori B 

RE: At this time, there isn't a way to automatically choose a printer for separate actions in QuickBooks.

There is, and there always has been, for nearly three decades now.  Each type of thing you print can be printed to a different windows printer to the same printer with different printer driver options set.

Because I use QuickBooks on a different PC and the Printer I use on that PC is on our Network, I wasn't able to utilize your suggestion.  However, I realized that I needed to download the full Printer Program to that PC.  Since doing the full Printer Program download, I now have all the Printer Options and your suggestion works perfectly.

Thank you!  Liz

In quickbooks mac, there is no File>Printer Setup choice.
I have to manually select the tray every time I print a check. Quickbooks 2010 for pc let me auto print from the tray for checks and reports. 
Isn't this feature in mac version? should be.

Good day, @stormin,

The Printer Setup feature is currently available for Windows versions of Quickbooks Desktop. For Mac users, you must select the tray one at a time when printing the transactions.

Here are some tips to make your printing in QUickBooks Mac easier.

1. Just about anywhere in QuickBooks, press Command-P to print, or click the Print button at the top of the form.
   
2. For batch printing, select “Print later” button on the form and then print them all at one time.
   
3. Go to File menu and Print Forms and then type of form you want to print or choose Multiple Forms.
4. Click on Print Labels to print labels for the forms you’re printing. Note that if you’re printing labels for your forms, you must print the labels before the forms.
5. Hit Print twice to open the window where you can find the options to make necessary adjustments.

Having the option to set multiple trays for different forms is a great idea to have in Mac versions of QuickBooks. I'm personally sending this request to our developers for evaluation.

Checkout our manuals to be guided on the processes and features you can enjoy with QuickBooks Mac:

QuickBooks Desktop for Mac 2019 User’s Guide

QuickBooks Desktop Mac 2020 User's Guide

If you have other questions about this or anything else, let me know by clicking the Reply button below. I'll be more than happy to share additional insights and help. Have a wonderful day!

What about for Quickbooks Online? I can't find where there is any choices as to the tray or printer? Every time I print a check I have to go into the Print Systems Dialog where I choose the printer and go into the settings and change the tray. Thanks for your help!

Hello, @Katy_W.

Depending on the browser you're using, you can configure it to to your printing preferences.

Print sales forms: Safari or Firefox

1. Go to the Sales menu and select All Sales.
2. Open the transaction you need to print.
3. Select Print or Preview, then select Print or Preview again.
4. Select Print. This should open the Print window.
5. Under Page Sizing and Handling, select Actual size.
6. Select Choose paper source by PDF page size.
7. Under Orientation, select Auto portrait/landscape.
8. Select Print.

Print sales forms: Google Chrome

1. Go to the Sales menu and select All Sales.
2. Open the transaction you need to print.
3. Select Print or Preview, then select Print or Preview again.
4. Select Print. This should open the Print window.
5. Select More settings.
6. From the Paper size drop-down, select Letter.
7. Uncheck Fit to page, then make sure scaling is set to 100.
8. Select Print.

There are articles available that will walk you through the process of printing checks within QuickBooks Online, which I'm including for you:

• Print Checks
• How To Print Checks

• Print sales forms

I'm confident that these resources will have you on the right path and printing checks in no time. 

Also, to help manage your time efficiently while learning the new program, I’m including a link to our video tutorials in QuickBooks Online.

Reach out to me directly if you have additional questions about working in QuickBooks. I'll be happy to help. Have a great day ahead.

Tori, Does this setting memorize the tray associated with the setting? so, in your example, if select checks, select my printer, drill down to what tray, is it going to memorize that for every time I print checks to pull from that tray?

Thanks for joining this thread, @kevmann. As mentioned by our all-star contributor @BigRedConsulting, the driver may give you the option to save the settings.

You'll want to print checks or documents and pick the desired tray. Then, print another one and check to see if the setting is saved by opening the Properties window of the document you're printing. 

You may also want to follow @support31 suggestion to download the full printer program to your computer so you'll have all the printer options and utilize it.

For future reference, read through this article: Troubleshoot PDF and Print problems with QuickBooks Desktop. It helps you learn about how to fix printing issues in case you'll encounter any. 

Feel free to message again if you have more concerns. We're always delighted to help in any way we can. 

I don't see a file button on Quickbooks online