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Square processing fee question

I need help with entering sales from square. I have the bank feeds enter deposits automatically. I need a journal entry to enter the square fees, discounts from sales, sales tax collected, tip income collected and gross sales. New to this and I dont want to enter incorrectly. Thank you

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Best answer 11-26-2018

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QuickBooks Team

Re: Square processing fee question

Hi, cvmom73.

 

Allow me to give more details about entering square fees and correcting past deposits in QuickBooks Online (QBO).

 

If you're using online banking when adding deposits, you can just undo the deposits from the In QuickBooks tab. Once done, these transactions will be transferred to the For Review tab.

 

Here's how:

  1. From the left menu, click Banking.
  2. Click Banking.
  3. Locate the deposit transaction and click Undo.

Once you record all the transactions correctly, you can now start matching downloaded transactions. Refer to this article to learn more: Add and match downloaded banking transactions.

 

In addition, to lessen the total amount deposited, you can add a negative amount for square fee in the line item when entering bank deposit.

Let me show you how:

  1. Go to the plus icon.
  2. Click Bank Deposit.
  3. Add the square fee (negative amount) to the line item.
  4. Click Save and close.

 I'll be around here in the Community if you have more questions about correcting bank deposits. I'd be happy to help.

View solution in original post

19 Comments
Established Community Backer ***

Re: Square processing fee question

"I need a journal entry"

 

No, no, no you don't. You need daily sales receipts for items and taxes , etc and deduct the fees for net deposit either on the sales receipt or better in the actual deposit since you will be off if you just try to take the percent off of gross and forget the transaction fees.

 

If you are using the square program for restaurants (You I fixated tips) then if you sync it with QB rather than just the deposits in bank I g then the sales, taxes, tips, should all sync over to QB

 

And turn off the auto deposit recording. You need to review them before accepting, really

Not applicable

Re: Square processing fee question

Thank you, I will do this moving forward. How do you suggest I correct the past deposits? 

Highlighted
QuickBooks Team

Re: Square processing fee question

Hi, cvmom73.

 

Allow me to give more details about entering square fees and correcting past deposits in QuickBooks Online (QBO).

 

If you're using online banking when adding deposits, you can just undo the deposits from the In QuickBooks tab. Once done, these transactions will be transferred to the For Review tab.

 

Here's how:

  1. From the left menu, click Banking.
  2. Click Banking.
  3. Locate the deposit transaction and click Undo.

Once you record all the transactions correctly, you can now start matching downloaded transactions. Refer to this article to learn more: Add and match downloaded banking transactions.

 

In addition, to lessen the total amount deposited, you can add a negative amount for square fee in the line item when entering bank deposit.

Let me show you how:

  1. Go to the plus icon.
  2. Click Bank Deposit.
  3. Add the square fee (negative amount) to the line item.
  4. Click Save and close.

 I'll be around here in the Community if you have more questions about correcting bank deposits. I'd be happy to help.

View solution in original post

Frequent Explorer **

Re: Square processing fee question

I would like to know this as well.  My square show up as deposits and I have no idea what to do with them.  Im new and my QB classes don’t start until April so I’m lost but don’t want to fall behind

Moderator

Re: Square processing fee question

Hello there, LisaLMT.

 

I appreciate you for joining this thread about your Square transactions. I'm here to lend a hand.

 

If you're using the Sync with Square app to import sales into QuickBooks Online, you can check the mapping of the downloaded transactions. You can go to the app's setting to review the setup and ensure the transactions will sync correctly.

 

Here's how:

 

  1. On the left panel, click My Apps.
  2. Find Sync with Square.
  3. Select Settings.

In case you want to know more about the app, I'm adding the article I recommend on this: Sync with Square Hub.

 

Please keep me posted if you have any questions with QuickBooks. I'm here anytime to help.

Frequent Explorer **

Re: Square processing fee question

SO far I have not done anything with the square.  I have not downloaded the app to connect to QB because I was afraid of messing up my books.  I wanted to research it first and QB is no help.  I did switch to go payments and do just got my device.  I hope it makes things easier for me.  So far square just does auto deposit to my bank and it’s shows up but I don’t know where to outbid fees or record deposit amount.  Any advise for me will be appreciated .

Frequent Explorer **

Re: Square processing fee question

SO far I have not done anything with the square.  I have not downloaded the app to connect to QB because I was afraid of messing up my books.  I wanted to research it first and QB is no help.  I did switch to go payments and do just got my device.  I hope it makes things easier for me.  So far square just does auto deposit to my bank and it’s shows up but I don’t know where to put fees or record deposit amount.  Any advise for me will be appreciated .  Is it better to use the app you suggested.

Frequent Explorer **

Re: Square processing fee question

So is your way correct or the advice intuit quick book person give in the thread.  I’m so confused with the fees that I can’t get one persons answer to match.

QuickBooks Team

Re: Square processing fee question

Hi LisaLMT,

 

You'll want to include the fees when you deposit the payment in QuickBooks, Then, match them with the downloaded transactions in the Banking section.

 

Here's how:

  1. Locate the customer invoices that were paid via Square.
  2. Click Create (+), and then Receive Payment.
  3. Click Create (+), and then Bank Deposit
  4. In the Add funds to this deposit section, click the expense account for the fees, and then enter a negative amount.

Once done, you can now match your deposit to the downloaded transactions.

 

You can check out this article for details: https://squareup.com/help/au/en/article/6081-intuit-quickbooks-sync-with-square-faq.

 

We're always here if you have any questions. Have a great day.

Not applicable

Re: Square processing fee question

Hello,

 

I need some help with the Square integration with QB. 

 

1) For each new Client/Projects, I use the Projects function in QB

2) I create an invoice that includes the processing fee amount

3) I process the invoice with Square Dashboard

4) I have the app for Square integration for QB installed

 

Here is where things are getting tricky 

5) My square shows paid under the Sales/Invoice and my customer is Square Consumer. It just enters into my QB. I have no clue where it goes once the integration happens. 

6) I including the processing fee on my client's invoices as they cover this expense

7) The deposit amount minus the processing fee shows up on Banking. Next, I receive payment and match it to the open invoice. 

Not sure what is the correct next step here.

 

 

 

 

 

 

 

QuickBooks Team

Re: Square processing fee question

Hi there, PLP269.

 

Sales records in your Square account will be imported into QuickBooks Online as invoices. Bank deposit and transaction fees charged by Square are also automatically imported.

 

The imported transactions will also be posted under a default customer, named Square Customer. This is the reason why you can see that all invoices and processing fees are attached to that name. 

 

Once imported, you just need to match the deposits and payments to the appropriate invoices. Let me share these articles on how to handle Square transactions in QBO for more details: 

 

Visit us again in the Community if you have other questions. 

Not applicable

Re: Square processing fee question

Can you tell me which department of tech support I should connect with? I need to have someone do a screen share and go through all my books. 

QuickBooks Team

Re: Square processing fee question

Hi again, PLP269.

 

Please follow these steps to reach out to our phone support:

 

  1. Click the Help menu in the upper-right hand corner of QuickBooks. 
  2. Enter a very short description of your concern, then click Let's talk
  3. Choose between Message an agent or Get a callback

The Community is always here if you have other questions.

Established Community Backer ***

Re: Square processing fee question


@PLP269 wrote:

Hello,

 

I need some help with the Square integration with QB. 

 

1) For each new Client/Projects, I use the Projects function in QB

2) I create an invoice that includes the processing fee amount

3) I process the invoice with Square Dashboard

4) I have the app for Square integration for QB installed

 

Here is where things are getting tricky 

5) My square shows paid under the Sales/Invoice and my customer is Square Consumer. It just enters into my QB. I have no clue where it goes once the integration happens. 

6) I including the processing fee on my client's invoices as they cover this expense

7) The deposit amount minus the processing fee shows up on Banking. Next, I receive payment and match it to the open invoice. 

Not sure what is the correct next step here.

 

 

 

 

 

 

 


Delete step 4 above. Record received payment inside QB. Create deposit. Match to Square deposit into banking which you can plainly see in your Square login.

Not applicable

Re: Square processing fee question

great!! it doesn't work on my qb online it is so frustrating.

 

QuickBooks Team

Re: Square processing fee question

Hey there, @expressconst.


Ideally, the steps provided by my colleagues should help track the Square processing fee. Since this isn’t the case, we’ll have to determine what’s causing the issue.


For the safety and security of your account, I suggest contacting our QBO Care Team. They can view your transactions in a secure environment and assist in recording and matching your Square transactions.

 

  1. Go to the Gear icon at the top, then scroll down and choose Contact us.
  2. Type in contact support in the field box and hit the Let’s talk button.
  3. Select on how you want to get in touch with our support: Start messaging or Get a callback.


When contacting them, the transactions are now properly recorded in your account.


Stay in touch if you have any questions or concerns while working in QBO. Please know I’m just a comment away for help.

 

Established Community Backer ***

Re: Square processing fee question


@expressconst wrote:

great!! it doesn't work on my qb online it is so frustrating.

 


What does not work and what version of QB are you using? You might want to start a new question with more detail.

Not applicable

Re: Square processing fee question

These instructions seem pretty straightforward. However I went to "undo" my bank deposits and "match" them to my square invoice and it wont let me since the amounts are not exact matches. That is, the bank deposit is lower (due to Square Fee) than what is reflected in the Square invoice. 

 

I also went into the Bank Deposit section to try and add a negative amount to what was reflected in my Square Invoices. There are no options to allow me to do that; no buttons to add additional lines.

 

I am completely stuck and need some help.

Thanks,

QuickBooks Team

Re: Square processing fee question

Hi, @dougj.

 

Allow me to provide additional clarification about matching downloaded transactions in Quickbooks Online (QBO).

 

To be able to match the transactions accordingly. First, you must create an expense account for the processing fee if you don't have set up one.

 

  1. Click on Accounting at the left pane.
  2. Select Chart of Accounts.
  3. Click on New.
  4. In the Account dialog, create an Expense account for Bank Charges, and add the name.
  5. Select Save.

Once you have an expense account for the processing fee/s, you can now resolve the difference between the invoice and the payment when matching transactions from your bank feed.

 

  1. Click on Banking at the left pane.
  2. On the Bank and Credit Cards page, make sure you have selected the Bank Account  with the transaction.
  3. Locate and select the transaction on the For Review tab.
  4. Select Find Match.
  5. In the Match transactions window, select the checkbox of the appropriate Invoice.
  6. Select Resolve Difference to open the Add resolving transactions fields.
  7. Select Add new transaction.
  8. From the drop-down list in the Category field, select the Bank Fees (processing fee) expense account you created.
  9. Enter the negative Amount of the bank/processing fee.
  10. Select Save.

Once completed, your transaction is now matched off against the invoice and the bank fees are accounted for.

 

For further details about matching and categorizing your downloaded transactions, you can check this article: Match and categorize your downloaded bank transactions.

 

You can also check our help articles in case you have any other QuickBooks concerns in the future: Help articles for QBO.

 

Let me know if you have any other questions about the steps provided above. I'm always here to help.

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