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Level 1

Accruing sick leave hours for salary or commission employee's.

All of our employee's are either paid commission or salary.  Can someone tell me if there is a way in QuickBooks Pro Desktop to track hours for the new Washington state family and medical leave law, when they are not paid hourly, yet we need to keep track for accrual? 

Solved
Best answer January 03, 2019

Best Answers
Highlighted
Moderator

Accruing sick leave hours for salary or commission employee's.

Hi there, @rollanda.

 

Thank you for posting in the Community. I'd be happy to help share some information about Accruing sick leave hours for salary or commission employees.

 

You can track sick accruals by adding the time to the employee's paycheck. However, this field is only available for hourly and salary paid employees. Let me walk through how to do it.

 

To start, you need to set up sick leave on your employee's profile. 

 

Here's how:  

  1. From Employees menu, select Employee Center.
  2. Double-click the employee's name to edit information.
  3. On the left pane select the Payroll Info tab, then click the Sick/Vacation tab.
  4. Select an Accrual period.
  5. n the Hours Accrued field, enter the number of hours that will be accrued.
  6. In the Maximum number of hours field, enter the maximum balance of sick hours that the employee can have.
  7. If you want sick hours to reset to zero when a new accrual year begins, select Reset hours each new year?.
  8. Enter the date that sick time should begin accruing.
  9. You can enter other information needed.
  10. Click OK to save changes.

After that, you can add the sick time on a paycheck, as mentioned by @Anonymous.

 

Here's how: 

  1. When creating the paycheck, open the Preview Paycheck window.
  2. For salaried employees, enter the number of hours worked next to the regular salary earnings item in the Hours column.

Capture1.PNG

The following article contains additional information about this, as well as screenshots for some steps: Set up and pay sick and vacation time.

 

If you need assistance in going through with the steps, feel free to reach out to our payroll support. They have tools like screen sharing to help you get to a resolution quickly.  

 

Here's how:

  1. Open this link: https://payroll.intuit.com/support/contact/?infosrc=qs&service=16. 
  2. Select Basic, Standard, and Enhanced
  3. Click Payroll, then click View Contact Info

That should do it.

 

I'm just a post away if you have any other questions about accruing sick leave hours in QuickBooks Desktop, or if you're referring to something else. I'll be happy to help you out. Have a great day!

View solution in original post

17 Comments
Highlighted
Anonymous
Not applicable

Accruing sick leave hours for salary or commission employee's.

If the tax calculates on the hours worked, then you may need to enter hours on a 0.00 rate pay item.  Is that the case?

Highlighted
Moderator

Accruing sick leave hours for salary or commission employee's.

Hi there, @rollanda.

 

Thank you for posting in the Community. I'd be happy to help share some information about Accruing sick leave hours for salary or commission employees.

 

You can track sick accruals by adding the time to the employee's paycheck. However, this field is only available for hourly and salary paid employees. Let me walk through how to do it.

 

To start, you need to set up sick leave on your employee's profile. 

 

Here's how:  

  1. From Employees menu, select Employee Center.
  2. Double-click the employee's name to edit information.
  3. On the left pane select the Payroll Info tab, then click the Sick/Vacation tab.
  4. Select an Accrual period.
  5. n the Hours Accrued field, enter the number of hours that will be accrued.
  6. In the Maximum number of hours field, enter the maximum balance of sick hours that the employee can have.
  7. If you want sick hours to reset to zero when a new accrual year begins, select Reset hours each new year?.
  8. Enter the date that sick time should begin accruing.
  9. You can enter other information needed.
  10. Click OK to save changes.

After that, you can add the sick time on a paycheck, as mentioned by @Anonymous.

 

Here's how: 

  1. When creating the paycheck, open the Preview Paycheck window.
  2. For salaried employees, enter the number of hours worked next to the regular salary earnings item in the Hours column.

Capture1.PNG

The following article contains additional information about this, as well as screenshots for some steps: Set up and pay sick and vacation time.

 

If you need assistance in going through with the steps, feel free to reach out to our payroll support. They have tools like screen sharing to help you get to a resolution quickly.  

 

Here's how:

  1. Open this link: https://payroll.intuit.com/support/contact/?infosrc=qs&service=16. 
  2. Select Basic, Standard, and Enhanced
  3. Click Payroll, then click View Contact Info

That should do it.

 

I'm just a post away if you have any other questions about accruing sick leave hours in QuickBooks Desktop, or if you're referring to something else. I'll be happy to help you out. Have a great day!

View solution in original post

Highlighted
Level 1

Accruing sick leave hours for salary or commission employee's.

Yes.  Can you suggest how I can do that?  I currently pay commission, which is entered under quantity.   Thank you for your help.

Highlighted
Moderator

Accruing sick leave hours for salary or commission employee's.

Thank you for the quick response, @rollanda.

 

Currently, tracking sick leave hours for commission employees isn't available. In the meantime, you can temporarily keep track of these accruals in an Excel file and save it on your computer. 

 

 I can see how this additional options and functionality would be helpful for both you and your business. I encourage you to submit these requests and suggestions directly to our Product Development Team for consideration in future updates.

 

You can submit this from within your QuickBooks by selecting the Help menu then select Send Feedback Online or by going to the following link: QuickBooks Online Feature Requests. Please know that I'm going to submit feedback from my side as well.

 

Feel free to leave a comment down below if you have any follow up questions. I'll get back to you right away. 

Highlighted
Level 1

Accruing sick leave hours for salary or commission employee's.

Yes

Highlighted
Anonymous
Not applicable

Accruing sick leave hours for salary or commission employee's.

RE: Currently, tracking sick leave hours for commission employees isn't available.

 

What?  This is not correct.  Sick time will accrue just fine for employees that only earn commission.

It works the same way as hourly or salary employees.

 

But, this is not what the OP asked in the first place.  The answer to the OP's question is to use a 0.00 rate Hourly type item and enter the hours worked.  It's very simple.

Highlighted
Level 1

Accruing sick leave hours for salary or commission employee's.

BRC, could you describe in detail how you are able to accrue PTO for commissioned employees? Quickbooks is adamant that they cannot do it and I can't figure out how either. Thank you!

Highlighted
Moderator

Accruing sick leave hours for salary or commission employee's.

Thanks for joining in this thread, Clinician.

I'm here to help you go over to your employee's set up to accrue the PTO for commissioned employee via QuickBooks Desktop.

 

As referenced by our Community Backer BRC above, it works the same with as an hourly or salaried employee. To accrue the PTO credits for the commissioned employee, you'll need to choose the Every hour on a paycheck for the Accrual Period.

 

To create a paycheck for the commissioned employee:

 

  1. On the employee's paycheck, enter the Hours with a zero rate.
  2. Enter the Commission Rate.
  3. Enter a Quantity amount.
  4. You'll see the PTO credits accrued.

z.PNG x.PNG

 

You can get more details in this article: https://community.intuit.com/articles/1763467-set-up-and-pay-sick-and-vacation-time.

 

Should you need more help in accruing PTO for the commissioned employee, please let me know. I'm always here to help you out.

Highlighted
Anonymous
Not applicable

Accruing sick leave hours for salary or commission employee's.

@Clinician 

Re: BRC, could you describe in detail how you are able to accrue PTO for commissioned employees?

 

There's nothing special to do, I don't think.  I just tried it, thinking I remembered things wrong, and all worked just fine. 

 

I setup a Commission type item, set up a test employee to accrue sick/vac per check, and then paid the employee and both sick/vac accrued without any issue.

 

What issue do you see?

Highlighted
Level 2

Accruing sick leave hours for salary or commission employee's.

My sick time accumulate is supposed to stop at 48 but it has NOT stopped to this date.  I have everything set up correctly based on other posts.  This is very frustrating as I have to go in an manually lower the accumulated time to 48.

Highlighted
QuickBooks Team

Accruing sick leave hours for salary or commission employee's.

Hello, @jayjay3.

 

Let's make sure that you've set up a maximum number of hours for the year in your QuickBooks preferences and employee's payroll details. By doing this, you'd received a prompt to tell you that the sick p

 

Here's how:

  1. Go to the Edit menu.
  2. Choose Preferences.
  3. Select Payroll and Employees.
  4. From the Company Preferences tab, click the Sick and Vacation button.
  5. Under Set accrual limit, select the appropriate option for you:
    • Maximum hours at a time
    • Maximum hours for the year
  6. Click Ok.

Once completed, you can run a payroll checkup. This way we can review your employees' payroll information.

 

Here's how:

  1. Choose Employees.
  2. Select My Payroll Service.
  3. Pick Run Payroll Checkup.
  4. Follow the onscreen instructions.
  5. Click Continue to go through the various steps.

Keep me posted if you have other questions about managing your employee's payroll information. I'm always here to help.

Highlighted
Level 2

Accruing sick leave hours for salary or commission employee's.

How the bloody heck do I get past the part about "subject to CARES Co. Soc. Sec. Deferral and the other CARES question as well as the National Paid Leave Credit".  They do not want to defer anything!!

Jerry

Highlighted
QuickBooks Team

Accruing sick leave hours for salary or commission employee's.

Hello, jayjay3. 

 

I'm more than happy to help you figure out what steps you need to take to past the questions you're stuck on. In order to bypass the CARES Co. Soc. Sec. Deferral portion, If you previously set up any paid leave items under the FFCRA before 4/23/2020, you will need to make sure you're not set to pay the Employer Portion of Social Security for your new FFCRA payroll items. Also make sure you are paying only the employee portion of Social Security. 

Note: If you're using QuickBooks Desktop Payroll Assisted, you'll need to contact our support team to be able to mark the default buttons. 

  1. Select Employee at the top of the menu
  2. Scroll down to Manage payroll items, Edit/view payroll items then select one of the National Paid Leave items you set up.
  3. Select Next, until you come to the taxability screen, the select default button. This will set your taxability to un-mark Employer Social Security.
  4. Repeat for all National Paid Leave additions you set up.

From here, you should be good to go. 

 

Refer to this article here for more information regarding the FFCRA and the CARES Act. 

 

If you have any questions or concerns, feel free to bring them to our attention down below. 

 

Thank you and have a nice afternoon. 

 

Highlighted
Level 2

Accruing sick leave hours for salary or commission employee's.

Now it created error is active and nonactive compensation items so am setting them to standard setting as would not complete the bloody THING.

Highlighted
QuickBooks Team

Accruing sick leave hours for salary or commission employee's.

Hey there, jayjay3.
 

I'd love to help you with the error you're bumping into. What's the exact message that's being displayed for you when you see it? I reviewed our article on how to track paid leave which my colleague Nick_M provided in his response and don't see any mention of active or nonactive compensation items in our walkthrough.
 

If you're experiencing the error while trying to set up payroll items (step 3 in the article I mentioned previously), I'd recommend trying to follow along with exactly what our resource says. Following step by step will ensure that the records are entered properly in your books.
 

You can reach out to me here if you have any questions. Enjoy the rest of your day!

Highlighted
Level 2

Accruing sick leave hours for salary or commission employee's.

The system is still not stopping at 48 hours.  Also when I ran the check up, it will not let me NOT chose the three CARES items so there is an “!” in each employee.  This is total nonsense.

Highlighted
QuickBooks Team

Accruing sick leave hours for salary or commission employee's.

Thanks for updating the Community on the situation, jayjay3.
 

You'll want to make sure that you've set your payroll up correctly with the steps provided by my colleague IamjuViel. Sick time accumulation will only stop at a certain hour mark if you've set a maximum number of hours for the year in your preferences.
 

If you're experiencing errors while running a checkup on your payroll, you can correct them by accessing the Data Review window after finishing the process. In this area, Intuit provides an explanation of what caused the problem and instructions on how to fix each one. Here's how it's done:
1. After completing your payroll checkup, run a Data Review.2. A Review your payroll data window will appear with an option to generate a report that can be used as a reference when making changes to correct wages and tax discrepancies. I recommend selecting Yes to create this report. It will be helpful to have.
3. If the report displays any problems, print the Payroll Item Discrepancies document.4. You'll be asked to allow the creation of wage base discrepancy adjustments, choose No.
5. Hit Continue.
6. Use your Payroll Detail Review Report to locate tax discrepancies.
7. Perform manual adjustments accordingly to correct wage or tax discrepancies.
 

After making all of the necessary changes, you'll be able to run a check up without encountering any errors with items.
 

Here's an article which will guide you through how to preform manual liability adjustments for payroll records: Entering wage base & tax adjustment to correct employee's quarter (QTD) or year to date (YTD) total
 

Feel welcome to respond here anytime, I'll be here to help. Have a great weekend!

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