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Accruing sick leave hours for salary or commission employee's.

All of our employee's are either paid commission or salary.  Can someone tell me if there is a way in QuickBooks Pro Desktop to track hours for the new Washington state family and medical leave law, when they are not paid hourly, yet we need to keep track for accrual? 

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Best answer 01-03-2019

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Moderator

Re: Accruing sick leave hours for salary or commission employee's.

Hi there, @rollanda.

 

Thank you for posting in the Community. I'd be happy to help share some information about Accruing sick leave hours for salary or commission employees.

 

You can track sick accruals by adding the time to the employee's paycheck. However, this field is only available for hourly and salary paid employees. Let me walk through how to do it.

 

To start, you need to set up sick leave on your employee's profile. 

 

Here's how:  

  1. From Employees menu, select Employee Center.
  2. Double-click the employee's name to edit information.
  3. On the left pane select the Payroll Info tab, then click the Sick/Vacation tab.
  4. Select an Accrual period.
  5. n the Hours Accrued field, enter the number of hours that will be accrued.
  6. In the Maximum number of hours field, enter the maximum balance of sick hours that the employee can have.
  7. If you want sick hours to reset to zero when a new accrual year begins, select Reset hours each new year?.
  8. Enter the date that sick time should begin accruing.
  9. You can enter other information needed.
  10. Click OK to save changes.

After that, you can add the sick time on a paycheck, as mentioned by @BRC.

 

Here's how: 

  1. When creating the paycheck, open the Preview Paycheck window.
  2. For salaried employees, enter the number of hours worked next to the regular salary earnings item in the Hours column.

Capture1.PNG

The following article contains additional information about this, as well as screenshots for some steps: Set up and pay sick and vacation time.

 

If you need assistance in going through with the steps, feel free to reach out to our payroll support. They have tools like screen sharing to help you get to a resolution quickly.  

 

Here's how:

  1. Open this link: https://payroll.intuit.com/support/contact/?infosrc=qs&service=16. 
  2. Select Basic, Standard, and Enhanced
  3. Click Payroll, then click View Contact Info

That should do it.

 

I'm just a post away if you have any other questions about accruing sick leave hours in QuickBooks Desktop, or if you're referring to something else. I'll be happy to help you out. Have a great day!

9 Comments
BRC
Established Community Backer ***

Re: Accruing sick leave hours for salary or commission employee's.

If the tax calculates on the hours worked, then you may need to enter hours on a 0.00 rate pay item.  Is that the case?

Highlighted
Moderator

Re: Accruing sick leave hours for salary or commission employee's.

Hi there, @rollanda.

 

Thank you for posting in the Community. I'd be happy to help share some information about Accruing sick leave hours for salary or commission employees.

 

You can track sick accruals by adding the time to the employee's paycheck. However, this field is only available for hourly and salary paid employees. Let me walk through how to do it.

 

To start, you need to set up sick leave on your employee's profile. 

 

Here's how:  

  1. From Employees menu, select Employee Center.
  2. Double-click the employee's name to edit information.
  3. On the left pane select the Payroll Info tab, then click the Sick/Vacation tab.
  4. Select an Accrual period.
  5. n the Hours Accrued field, enter the number of hours that will be accrued.
  6. In the Maximum number of hours field, enter the maximum balance of sick hours that the employee can have.
  7. If you want sick hours to reset to zero when a new accrual year begins, select Reset hours each new year?.
  8. Enter the date that sick time should begin accruing.
  9. You can enter other information needed.
  10. Click OK to save changes.

After that, you can add the sick time on a paycheck, as mentioned by @BRC.

 

Here's how: 

  1. When creating the paycheck, open the Preview Paycheck window.
  2. For salaried employees, enter the number of hours worked next to the regular salary earnings item in the Hours column.

Capture1.PNG

The following article contains additional information about this, as well as screenshots for some steps: Set up and pay sick and vacation time.

 

If you need assistance in going through with the steps, feel free to reach out to our payroll support. They have tools like screen sharing to help you get to a resolution quickly.  

 

Here's how:

  1. Open this link: https://payroll.intuit.com/support/contact/?infosrc=qs&service=16. 
  2. Select Basic, Standard, and Enhanced
  3. Click Payroll, then click View Contact Info

That should do it.

 

I'm just a post away if you have any other questions about accruing sick leave hours in QuickBooks Desktop, or if you're referring to something else. I'll be happy to help you out. Have a great day!

Not applicable

Re: Accruing sick leave hours for salary or commission employee's.

Yes.  Can you suggest how I can do that?  I currently pay commission, which is entered under quantity.   Thank you for your help.

Moderator

Re: Accruing sick leave hours for salary or commission employee's.

Thank you for the quick response, @rollanda.

 

Currently, tracking sick leave hours for commission employees isn't available. In the meantime, you can temporarily keep track of these accruals in an Excel file and save it on your computer. 

 

 I can see how this additional options and functionality would be helpful for both you and your business. I encourage you to submit these requests and suggestions directly to our Product Development Team for consideration in future updates.

 

You can submit this from within your QuickBooks by selecting the Help menu then select Send Feedback Online or by going to the following link: QuickBooks Online Feature Requests. Please know that I'm going to submit feedback from my side as well.

 

Feel free to leave a comment down below if you have any follow up questions. I'll get back to you right away. 

Not applicable

Re: Accruing sick leave hours for salary or commission employee's.

Yes

BRC
Established Community Backer ***

Re: Accruing sick leave hours for salary or commission employee's.

RE: Currently, tracking sick leave hours for commission employees isn't available.

 

What?  This is not correct.  Sick time will accrue just fine for employees that only earn commission.

It works the same way as hourly or salary employees.

 

But, this is not what the OP asked in the first place.  The answer to the OP's question is to use a 0.00 rate Hourly type item and enter the hours worked.  It's very simple.

Not applicable

Re: Accruing sick leave hours for salary or commission employee's.

BRC, could you describe in detail how you are able to accrue PTO for commissioned employees? Quickbooks is adamant that they cannot do it and I can't figure out how either. Thank you!

Moderator

Re: Accruing sick leave hours for salary or commission employee's.

Thanks for joining in this thread, Clinician.

I'm here to help you go over to your employee's set up to accrue the PTO for commissioned employee via QuickBooks Desktop.

 

As referenced by our Community Backer BRC above, it works the same with as an hourly or salaried employee. To accrue the PTO credits for the commissioned employee, you'll need to choose the Every hour on a paycheck for the Accrual Period.

 

To create a paycheck for the commissioned employee:

 

  1. On the employee's paycheck, enter the Hours with a zero rate.
  2. Enter the Commission Rate.
  3. Enter a Quantity amount.
  4. You'll see the PTO credits accrued.

z.PNG x.PNG

 

You can get more details in this article: https://community.intuit.com/articles/1763467-set-up-and-pay-sick-and-vacation-time.

 

Should you need more help in accruing PTO for the commissioned employee, please let me know. I'm always here to help you out.

BRC
Established Community Backer ***

Re: Accruing sick leave hours for salary or commission employee's.

@Clinician 

Re: BRC, could you describe in detail how you are able to accrue PTO for commissioned employees?

 

There's nothing special to do, I don't think.  I just tried it, thinking I remembered things wrong, and all worked just fine. 

 

I setup a Commission type item, set up a test employee to accrue sick/vac per check, and then paid the employee and both sick/vac accrued without any issue.

 

What issue do you see?

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