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MikeFord
Level 2

add this user to my quickbooks license

Can someone please explain the difference between checking/unchecking the box "add this user to my quickbooks license" when adding a new new user? The link to "explain" is not working. 

 

I am using Accountant Desktop 2022 and purchased 3 licenses but what do I lose by NOT checking that box?


Screenshot 2022-01-04 014057.jpg

 

Solved
Best answer January 04, 2022

Best Answers
JoesemM
Moderator

add this user to my quickbooks license

Thanks for getting back to us, @MikeFord.

 

Allow me to chime in and share additional details about the difference between the users that were added to the license and users that were not.

 

If you click the box beside to Add this user to my QuickBooks license this will allow users to work with your company file at the same time. Then, your purchased license will be deducted once you click the button and they have a license seat in your company file.

 

While for the other user, they're the ones who will access the company file without a license. You can control what type of access you'll be adding to this user like full access, view only, etc.

 

For more details about user access, you can check out these articles. It contains steps on how to set up users without a license:

 

 

Let me also add these links that you can utilize to learn some tips in managing your users effectively in QBDT:

 

 

I'll be here if you have other questions or concerns regarding QuickBooks. Let me know in the comment section. Take care, @MikeFord.

View solution in original post

6 Comments 6
katherinejoyceO
QuickBooks Team

add this user to my quickbooks license

Hello thee, @MikeFord

 

Thanks for asking the Community today. When you're setting up access for another user, you'll need to tick the box for Add this user to my QuickBooks license. Otherwise, the user will not be added. 

 

For further insights, visit this link to learn more about adding a user license to your QuickBooks software. 

 

Feel warm to send a reply if you have questions about anything else in QuickBooks. I'll be right here to help you.

 

MikeFord
Level 2

add this user to my quickbooks license

Thanks...Except that the user WAS added without ticking the box. I'm just wondering what the difference bwteen the users that were added to license and users that were not.

LeizylM
QuickBooks Team

add this user to my quickbooks license

Thanks for getting back to us,MikeFord. 

 

I can share some insights about QuickBooks users and licenses.

 

A user that was added to the QuickBooks license has the capability to work with your company file. 

 

You can share your QuickBooks Desktop for Windows data with multiple users. Just set up a multi-user network to access your company files from other computers. 

 

Here are our best articles that can guide you on installing a multi-user network for QuickBooks Desktop and adding a user license to your QuickBooks software: 

 

 

For future reference, you can always search for some relevant topics and articles in our Articles hub if you need some steps and pointers in whatever QuickBooks concerns you may have. 

 

Utilize the comment section below if you need further assistance with your QuickBooks license. I'll get back to you as soon as I can. 

MikeFord
Level 2

add this user to my quickbooks license

Sorry, but you still did not address the question. 

JoesemM
Moderator

add this user to my quickbooks license

Thanks for getting back to us, @MikeFord.

 

Allow me to chime in and share additional details about the difference between the users that were added to the license and users that were not.

 

If you click the box beside to Add this user to my QuickBooks license this will allow users to work with your company file at the same time. Then, your purchased license will be deducted once you click the button and they have a license seat in your company file.

 

While for the other user, they're the ones who will access the company file without a license. You can control what type of access you'll be adding to this user like full access, view only, etc.

 

For more details about user access, you can check out these articles. It contains steps on how to set up users without a license:

 

 

Let me also add these links that you can utilize to learn some tips in managing your users effectively in QBDT:

 

 

I'll be here if you have other questions or concerns regarding QuickBooks. Let me know in the comment section. Take care, @MikeFord.

MikeFord
Level 2

add this user to my quickbooks license

Thanks! So the difference is simultaneous access vs access only when no one else is using the company file. Makes sense

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