Hi there, SB271.
I can share information about setting up AFLAC deduction in QuickBooks Desktop (QBDT).
Since you have a biweekly payroll schedule, the option to set it up as semi-monthly is currently unavailable in QBDT. As a workaround, you can manually remove the amount for the AFLAC from the paycheck, so you won't be deducted biweekly.
Here's how to set up the AFLAC deduction:
- In QBDT, go to the Lists menu at the top, then Payroll Item List.
- Click Payroll Item, then New.
- Select Custom Setup, then tick Next.
- Choose Deduction, then Next.
- Enter a desired name, then Next.
- Enter the agency name and pick the liability account, then Next.
- Click the tax tracking type, then Next.
- Hit Next on the Taxes page.
- Select Neither on the Calculate based on quantity page, then click Next.
- Select gross pay, then Next.
- Enter the rate and limit, then hit Finish.
Once done, you can now add it to the employees' profiles. Here's how:
- In QBDT, go to the Employees, then go to Employee Center.
- Double-click the employee name to open their profile.
- Go to the Payroll Info tab.
- Under Additions, Deductions and Company Contributions, add the AFLAC item.
- Enter the amount.
- Hi OK.
To know more about managing and setting up insurance deductions in QBDT, consider checking out this article: Set up and manage payroll items for your insurance benefit plan.
I'm also adding this article that tackles running payroll for further guidance: Create and run your payroll.
For more tips and other resources you can use in the future, I recommend visiting our website: Self-help articles.
Please let me know if you have additional questions about this or anything else QuickBooks. I'll be more than willing to help. Keep safe.