Contractors - Tax Identification Number

You only need to update the contractor information in QuickBooks, barrajb.

Here's how:

1. Go to the Payroll menu and then select Contractors.
2. Locate the contractor you'd like to edit, then click to open.
3. On the Details section, click the Edit icon.
4. Under the Contractor type, select Business.
5. Enter the Business name and the Employer Identification Number.
6. Once done, click on Save.

For your visual reference, I've attached some screenshots below.

For more details, please see this article: Edit Contractor Information.

In case you'll need to file 1099 in QuickBooks Online, I've included these articles to learn more about the process. This ensures your record is accurate.

• Which Contractors Need 1099s?
• Create and File 1099s using QuickBooks Online
• Fix Missing Contractors or Wrong Amounts on 1099s

Please come back and keep me posted on your progress in updating your contractor's Tax Identification Number. It's my priority to get this resolved. Have a good one.

Hi barrajb,

Hope you’re doing great. I wanted to see how everything about updating your contractor Tax Identification Number. Do you have any clarifications? If you do, just let me know. I’d be happy to help you at anytime.

Looking forward to your reply. Have a pleasant day ahead!

Your contractor was probably operating a sole proprietorship using her social security number. The business she has started using an EIN for may be a separate business, unless she got her EIN because she now has employees. You should check with her to make sure this is not a new company before changing her information. If she has started a new and different type of company you will need to send out separate1099s to each of her businesses at the end of the year. Always be sure to get a new W-9 from any of your contractors that make changes to their information. 

This is not working. When update the Business and EIN number, QB does not allow me to press SAVE.  The save button is green and 'clicks' but nothing happens.

Hi there, rannyvoom.

Let's perform some troubleshooting steps together so you can update your contractor details in QuickBooks.

It's possible that the pages are not loading correctly due to a browser-related issue or an outdated cache. To determine the root cause, let's start by accessing your account in a private window. This will allow QuickBooks Online to start with a clean slate and may help resolve the issue.

Here are some keyboard shortcuts to access an incognito window on supported browsers:

• Google Chrome: Ctrl + Shift + N
• Microsoft Edge: Ctrl + Shift + P
• Mozilla Firefox: Ctrl + Shift + P
• Safari: Command + Option + P

Once you've logged in to your account using a private window, update your contractor details again. If everything works smoothly, I recommend clearing the cache in your regular browser to remove outdated files. Alternatively, you can also use other supported browsers.

For more info on setting up contractors, please refer to this article: Set up contractors and track them for 1099s.

For future use, here's a handy guide on preparing and filing your 1099s with QuickBooks: Create and file 1099s with QuickBooks Online.

If you have any other concerns about managing contractors QuickBooks, please don't hesitate to leave a reply below. I'll be around to lend a helping hand.