Entering transactions

Hello here, lbouchie.

Let's get this get straightened out for you.

QuickBooks only recognizes duplicate transaction numbers. QuickBooks allows you to save transactions as long as you are using a unique transaction number. It doesn't matter whether these transactions contains the same exact information.

You can set up QuickBooks to warm you every time the system detects duplicate transaction numbers.

Here's how set up warning for Bills:

1. Go to Edit menu.
2. Click Preferences.
3. Click Bills.
4. Select Company Preferences.
5. Check the box for Warn about duplicate bill numbers from same vendor.
6. Click Ok.

For invoices:

1. Go to Edit menu.
2. Click Preferences.
3. Click Sales & Customers.
4. Select Company Preferences.
5. Check the box for Warn about duplicate invoice numbers.
6. Click Ok.

For Purchase Orders:

1. Go to Edit menu.
2. Click Preferences.
3. Click Items & Inventory.
4. Select Company Preferences.
5. Check the box for Warn about duplicate purchase order numbers.
6. Click Ok.

For Purchase Orders:

1. Go to Edit menu.
2. Click Preferences.
3. Click Checking.
4. Select Company Preferences.
5. Check the box for Warn about duplicate check numbers.
6. Click Ok.

That's it. Please let me know if you need anything else or questions about this. I'm always here to help.