How do you deal with a void check that is associated with a 1099 and now you must reissue the check

Re-issuing checks from a prior period is my specialty, tswin248. I'll gladly show you how.

To start, I'd suggest creating a check from the prior period in QuickBooks Online. Here's how:

1. Go to the + New and then select Check.
2. Choose the Payee from the drop-down arrow.
3. From the Bank account drop-down menu, select the correct account.
4. On the Payment date, enter the date.
5. Complete the check fields you need.
   
6. Select Save and close to close the window.

Once done, you can run the Transactions List by Vendor report to view the check created.

1. Go to the Reports menu.
2. Type in Transactions List by Vendor in the search bar.
3. Click Customize.
4. On the Report period, enter the date of the check.
5. You can also personalize the details by clicking the Rows/Columns and the Filter section.
6. Once done, click on Run report.
   

For more details about personalizing vendor reports, please see this article: Customize Reports in QuickBooks Online.

Additionally, I've included these articles that'll help you stay informed about filing 1099s with QuickBooks Online:

• Create and file 1099s using QuickBooks Online
• Understanding payment categories for the 1099-MISC and 1099-NEC
• How to Modify your Chart of Accounts for your 1099-MISC and 1099-NEC Filing

Please let me know if there's anything that I can help you with creating and managing your checks, tswin248. I'm always here to help. Have a good one.

Hi tswin248,

Hope you’re doing great. I wanted to see how everything about re-issuing checks in QuickBooks Online. Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at anytime.
 
Looking forward to your reply. Have a pleasant day ahead!

The 1099 was in a prior year and now the void reissue is in the current year.  My understanding of  QBO is that it will see the cash paid out and recognize the cash payment in a current year 1099. I want to avoid duplicate reporting of the cash payment recognized in the prior period 1099.   There will be a current period 1099 (needs to exclude the amount reported in the prior period. 

I appreciate you coming back with more details, @tswin248. Allow me to chime in and share additional details.

Your understanding is correct, QuickBooks will recognize your cash payment for the current year of 1099. If your books are already closed, you can create a journal entry to record those transactions.

Before doing so, I'd suggest consulting your accountant so they can guide you on the posting accounts you need to use. To create a journal entry, follow the steps below:

1. Click the + New Plus icon. 
2. Select Journal entry.
3. On the first line, choose an account from the Account field. Depending on if you need to debit or credit the account, enter the amount in the correct column.
4. On the next line, select the other account you're moving money to or from. Depending on if you entered a debit or credit on the first line, enter the same amount in the opposite column.
5. Enter the necessary details.
6. Select Save and new or Save and close.

To learn more about the journal entry in QuickBooks Online, you can read this article: Create a journal entry in QuickBooks Online.

If your book is not yet closed, you can follow the steps shared by my colleague on how to void the transaction or consult with your accountant.

Also, you can run a Journal report. When you record a journal entry, the transaction will show on both accounts you've selected from the Account column. 

Here's how:

1. Go to Reports on the left panel.
2. Type Journal in the search field.
3. Set the Report period and click the Customize button.
4. Go to the Filter section and choose Journal Entry from the Transaction Type drop-down.
5. Click Run report.

I'm also adding this article to learn more on what to do if you need help when creating your 1099s in QBO: 1099 Summary Reports. It also includes related topics to effectively monitor vendor transactions.

If you need some answers to frequently asked questions about 1099s, you can browse these articles:

• What is a 1099 and do I need to file one?
• Do I need to file 1099 forms with my state?
• Create and file 1099s using QuickBooks Online 

Let me know if there's anything else you need help with. Know that I'm always here to help you anytime. Take care and keep safe, @tswin248.