How many fixed asset records can be managed through QBO?

Ashley zhang · ‎May 28, 2024

I am using the QBO accountant version and managing my firm's fixed asset records. How many fixed asset records can be managed through QBO-accountant? thank you!

SarahannC · ‎May 29, 2024

Hi Ashley, I'm glad to have you here again.

If you're uploading them to your client's books who are using QuickBooks Plus, you can upload more than 100 records if you don't exceed the maximum limit of 250. They may already have existing records. That's why the system allows you to upload only 100 fixed assets.

First, review how many accounts have already been added to the Chart of Accounts (COA). Here's how:

Go to the Transactions menu.
Select Chart of Accounts.
Click Next > until you reach the page displaying the total number of your account lists.
If there are already 150 records, you can upload up to 100, as you have reached the maximum limit.

If you need to get more than 250 accounts, you can use QuickBooks Online Advanced. It provides unlimited account tracking.

On the other hand, when adding entries to the Chart of Accounts in QuickBooks Online Accountant (QBOA), there is no limit to the number of records you can upload. You can upload them in batches, with each Excel file containing up to 100 records.

To manage accounts in COA and view usage details per subscription, you can refer to these articles:

If you have any follow-up concerns, please know that you're welcome to add another post. We're here to provide the assistance you need.

View solution in original post

RheaMaeH · ‎May 28, 2024

I'm here to provide information about adding fixed assets in QuickBooks Online Accountant (QBOA), Ashley.

QuickBooks Online Accountant is mainly used to handle clients' accounts. When adding fixed asset accounts to your Chart of Accounts (COA) in QBOA, you can record as many accounts as necessary.

However, the ability to add fixed assets for your clients varies depending on their subscriptions. For QuickBooks Online Simple Start, Essentials, and Plus subscriptions, you can record as many fixed assets as long as the total number of accounts in your COA doesn't exceed 250. QBO Advanced allows you to add an unlimited number of accounts.

Here's how to set up a fixed assets account:

Go to Transaction, then select Chart of accounts.
Select New.
Enter the name of the account in the Account name field
In the Account type dropdown, choose Fixed Assets.
Select the option that closely describes the asset in the Detail type dropdown.
In the Opening balance field, enter the opening balance amount. Then, select the starting date in the Date field.
Select Save.

For future reference, you can record depreciation in QBO after you set up your assets.

Let me know if you have other questions about entering fixed assets. You can always count on me. Have a good one.

Ashley zhang · ‎May 29, 2024

Hi Rhea, thank you for your reply! When I uploaded the record, it said only 100 records could be uploaded. CSV file. Do you know if there is any way to upload more than 100 records? Thank you!

SarahannC · ‎May 29, 2024

Hi Ashley, I'm glad to have you here again.

If you're uploading them to your client's books who are using QuickBooks Plus, you can upload more than 100 records if you don't exceed the maximum limit of 250. They may already have existing records. That's why the system allows you to upload only 100 fixed assets.

First, review how many accounts have already been added to the Chart of Accounts (COA). Here's how:

Go to the Transactions menu.
Select Chart of Accounts.
Click Next > until you reach the page displaying the total number of your account lists.
If there are already 150 records, you can upload up to 100, as you have reached the maximum limit.

If you need to get more than 250 accounts, you can use QuickBooks Online Advanced. It provides unlimited account tracking.

On the other hand, when adding entries to the Chart of Accounts in QuickBooks Online Accountant (QBOA), there is no limit to the number of records you can upload. You can upload them in batches, with each Excel file containing up to 100 records.

To manage accounts in COA and view usage details per subscription, you can refer to these articles:

If you have any follow-up concerns, please know that you're welcome to add another post. We're here to provide the assistance you need.

Ashley zhang · ‎May 29, 2024

Thank you for the detailed response! I appreciate it.

MarkAngeloG · ‎May 29, 2024

Hi there, Ashley.

Welcome back to the Community space. I'm glad to hear that my colleague's response helped you.

Please know that the Community page is always here to ensure you'll have the best experience when using QuickBooks Online. Feel free to drop by if you have further concerns besides managing your fixed asset records in QuickBooks Online.

Have a great day!

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How many fixed asset records can be managed through QBO?