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Level 1

How to get a copy of past years W3?

4 Comments 4
QuickBooks Team

How to get a copy of past years W3?

Hi there, tarahgpr.


Good to see you here. I'm here to help and guide you on how to get a copy of past years for Form W-3.


You can view your archived forms to check the past years' forms that you've filed. To do this, let me walk you through the steps:

  1. In the navigation bar, click Taxes.
  2. Select Payroll Tax
  3. Under Forms, click the category of forms you want to view.
  4. From the forms category page (for example, Quarterly Forms), click View Archived Forms (at the bottom of the page). All archived forms are displayed on the Archived Forms page.
  5. If you don't see the form listed, select a different category and form from the drop-down lists.

For additional reference, you can check this article: Archive (save) a form that I have filed.


If you need further assistance, you may contact our QuickBooks Online Support Team. They have the tools to do a screen share.


Here's how you can contact our phone support: 

  1. Sign in to your QuickBooks Online company.
  2. Select Help at the top right.
  3. Click Contact Us to connect with a live agent.

This will get you on the right track. Feel me in if you have any other questions about the W-3 Forms. I'm always here to help you out. Wishing you and your business continued success.  

Level 1

How to get a copy of past years W3?

I looked at the reply you gave the other fellow and the archive option is not in my version. is there different way to find it?

QuickBooks Team

How to get a copy of past years W3?

Thank you for joining the thread, @ToddLPerkins. I can help you with archived forms in QuickBooks Online (QBO).


I appreciate you for following the steps provided by my colleague above. One of the reasons why you were not able to locate the option is the difference in the interface.


Let me provide you with the other way to see archived forms in QuickBooks Online:


  1. From the left navigation pane, select Taxes menu and click Payroll tax.
  2. Click the Filings tab, then scroll down and look under Filing resources.
  3. From Filing resources, select Archived forms and filings.




You will be routed to the Archived Forms page. From there, choose the correct selection to filter the form that you’re looking for.


If you’re unable to see the option, I highly recommend performing some basic troubleshooting steps. An unexpected behavior while using the application can be caused by a stored cache. Performing the steps will help improve the performance of the application and provide a secure working environment.


You can check out this article for detailed troubleshooting steps and other supported browsers that you can utilize while using the application.


In addition, you can access payroll tax forms and tax payments in QuickBooks Online. Just check it out here.


You can always get back to us here if you need further assistance with tax forms. I’m just one post away from assisting you. Have a great day!

Level 1

How to get a copy of past years W3?

I was just informed by Quickbooks that they no longer keep a record of forms submitted more than 2 years prior.  They apparently sent out an email and that was supposed to be sufficient notification that they were going to delete all archived forms from previous years.  This is a huge problem for me.

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