Question

Integration between QuickBooks Online Essentials and Clockify - For CONTRACTORS timesheet

Forum|Forum|4 years ago
December 1, 2021
1 reply
5 views

Hello QuickBooks community, we have a QBO Essentials version and use Clockify for our time tracking system. I want to integrate the 2 systems - transfering time recorded by our contractors in Clockify to the QBO system. It seemed to be not doable, thus I gave Clockify support a call. They said that the 2 systems can't be synced with each other for contractors' time, but only for employees' time - and this is a limit due to QuickBooks end. Is it true? How can I go about this limitation, because I can't 'reclassify' contractors as employees in QuickBooks just for this purpose as it will mess up our accounting. Please advise. Thank you.

QuickBooks Online

Z

ZackE_

QuickBooks Team

Thanks for getting in touch with the Community, thanhphuongy.

You can add your contractors as time tracking only users. This allows them to enter their timesheets. All you need to do is enable the feature in your account settings, then assign the appropriate access rights to your users.

Here's how:

Use the Gear (⚙️) icon, then go to Account and settings.
Access your Advanced tab, then click the Pencil (✏️) icon to the right of Time Tracking.
Tick Add Service field to timesheets and/or Add Customer field to timesheets. When either of these options are turned on, your contractors who fill out timesheets can specify if activities should be billed to a customer. If necessary, you can also activate the Show billing rate to users entering time option.
To choose your first day of the workweek, use your drop-down menu and pick which day to begin each week.
Hit Save, then Done.

Now you'll be prepared to create the time tracking only users:

Use the Gear (⚙️) icon, then go to Manage users.
Click Add user and choose Time tracking only.
Select a vendor, enter their contact details, then hit Save.

Once you've set up all of the appropriate user profiles, they'll be able to add time from their Time Entries screen.

I've also included a couple detailed resources about time tracking which may come in handy moving forward:

I'll be here to help if there's any additional questions. Enjoy the rest of your day!

T

thanhphuongyAuthor

Thank you for your help and response. Your response doesn't mention anything about Clockify however - if the client wants to keep using Clockify (due to being hesistant for change), is there any other way to go around this "integration problem"?

My other question is that to add contractors as "time tracking only" users, is it all free (included into the QBO Essentials subscription), or if we would have to pay any extra fees? - Thank you.

Kristine Mae

Moderator

Let me assist you from here, Thanhphuongy.

QuickBooks Online integrates with hundreds of apps. You'll want to reach out to Clockify support since it's a third-party app. They'll help you with any integration issues.

Concerning time tracking, it's free if you'll use the basic time tracking in QuickBooks Online. However, if you opt for QuickBooks Time with more tracking features, it's a subscription-based app. Either way, both of them let your contractor access timesheets from QuickBooks Online. If you want to use the basic time tracking, you'll be adding the contractor as a user. If you wish to subscribe to the latter, feel free to check this reference to help you manage the time activities: Track and manage QuickBooks Time in QuickBooks Online and QuickBooks Online Payroll.

Feel free to get back to this thread if you have additional questions. We'll reply as soon as we can. Take care!

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