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ciromangione
Level 1

inventory never sold

sorry i think i posted this in the wrong place a few minutes ago

i have about 1000 inventory items in QBDT  . i never sell anything. i am a contractor that buys items for a job and i assign the items to a job when i purchase the items or on the purchase order.

how do i "remove" the items from inventory once they are used on the job?

when i invoice for the job i make no mention of the items, i invoice for % complete,

16 Comments 16
MaryLandT
QuickBooks Team

inventory never sold

I can see that you've posted this questions twice here in the Community forum, ciromangione.

 

You can open this link for the respond given by my colleague, https://quickbooks.intuit.com/learn-support/en-us/reports-and-accounting/how-to-handle-inventory-reu....

 

If you need anything else, please leave a comment below. I'll be right here to help you.

ciromangione
Level 1

inventory never sold

thanks but i know how to hide/make items inactive. i do not wish to hide/inactive.

i also know how to adjust quantities, but that does not allocate the items used to a particular job properly as i have already assign the item to a job on the purchase order. and the adjustment creates a negative on the job allocations.

 

 

Angelyn_T
QuickBooks Team

inventory never sold

Thank you for getting back, ciromangione. 

 

Allow me to step into the thread and share with you some additional information about handling inventory items in QuickBooks Desktop (QBDT).

 

For recording purposes, the system won't allow us to delete an item once it was used in a transaction. As a workaround, you can hide or make the item inactive as mentioned by my colleague MaryJoyD in a separate post.

 

For the time being, you may look for a supported application that can help you remove the items from your record. You can search for one, through this link: Apps for QuickBooks Desktop.

 

In case you need help with advanced inventory tracking, you can also skim through these articles:

 

 

If you have any other follow-up questions about your inventory items, please notify me by adding a comment below. I'm more than happy to help. Keep safe!

ciromangione
Level 1

inventory never sold

i know you mean well but you have only regurgitated what the previous post had said and i already replied to.  or there is a disconnect between what each of us is reading.

i repeat:

i want to charge out or assign or remove (i am a electrician not a bookkeeper) or somehow move some items out of inventory because i have used them on the job. additionally i want to ensure the those items get "charged" to the job so i know how much i spent on material.

 

 

Fiat Lux - ASIA
Level 15

inventory never sold

@ciromangione 

Consider having a construction management app to integrate with your QB Desktop. You will be able to job cost materials for your projects and sync/allocate the inventory data.

 

inventory in construction maangment app.jpg  

ciromangione
Level 1

inventory never sold

thanks but are you saying qbdt cant handle not selling items? i do not know what a construction management app is.

ciromangione
Level 1

inventory never sold

your screenshot looks like an excel which is how i have been job cost tracking for years. i assumed QBDT would have a cleaner solution.

 

ciromangione
Level 1

inventory never sold

my version of QB premier contractor 2020 does not have the advanced inventory feature.

Fiat Lux - ASIA
Level 15
Fiat Lux - ASIA
Level 15

inventory never sold


@ciromangione wrote:

my version of QB premier contractor 2020 does not have the advanced inventory feature.


 

The Advanced Inventory feature on QBD Enterprise Platinum is only suitable for wholesale/retail companies, not construction companies.

ciromangione
Level 1

inventory never sold

i will check those out but i really don't want to add another process.

once again are you saying that quickbooks does not have the capability to allocated to a job unless i "sell" the items?

 

ciromangione
Level 1

inventory never sold

if i use a third party add-on what happens to the inventory items?

do the in stock (quantity on hand) amounts just continue to accumulate?

there must be an exit door somewhere.

ciromangione
Level 1

inventory never sold

i am considering creating a sales receipt/order to workaround the issue?

good or bad idea?

Fiat Lux - ASIA
Level 15

inventory never sold


@ciromangione wrote:

if i use a third party add-on what happens to the inventory items?

do the in stock (quantity on hand) amounts just continue to accumulate?

there must be an exit door somewhere.


 

@ciromangione 

Duplicate your file and utilize the trial version of those 3rd party apps. You will see how it works.

ciromangione
Level 1

inventory never sold

which add-on do you recommend for my situation?

 

Fiat Lux - ASIA
Level 15

inventory never sold

@ciromangione 

You may start with Knowify - Plus plan and explore the Project Management feature.

https://www.knowify.com/contractor-business-software?advisor=Advisor16374

 

Make sure you are using a supported QBD version (i.e 2019-2021). Otherwise, utilize the trial license of QBD 2021 Pro.

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