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Level 1

Inventory

If I inactive a Stock Item which was used before in many Invoices and Purchases, will it affect past history.  I mean after I inactivated it, if I print out a past invoice what will happen?

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Best answer 02-24-2020

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QuickBooks Team

Inventory

It's good to see you here in the Community, @TCDK.

 

When inactivating an item in QuickBooks Online, the information will still show up on the previous transaction created. However, the item will have the word deleted beside it, which indicates that it has been inactivated already. Please see the sample screenshot attached for reference: 

 

The item will longer be used on the future transactions unless you make it active again. To give you more details about modifying the products and services in QuickBooks Online, please see this link: Remove or merge a product or service.

 

I'm also adding here an article about adjusting inventory quantities in QBO in case you need to make adjustments with the items.

 

I'll be around to help you if there's anything else you need. You can always find me here. Have a good one!

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Level 10

Inventory

@TCDK 

 

It will not affect historical transactions by making inventory items inactive but make sure the item has zero quantity before inactivating item. If the item has quantity, make adjust quantity first to zero and then make inactive.

To adjust Inventory Quantity to zero:

From the Gear icon > Lists > Product & Services > Select inventory item in question > Select drop-down arrow (next to Edit under Action column) and Select Adjust Quantity > Make New Quantity to zero and Save. You can also change an Inventory adjustment account field, the default is inventory shrinkage account.

 

adjust quantity.PNG

View solution in original post

3 Comments
Highlighted
QuickBooks Team

Inventory

It's good to see you here in the Community, @TCDK.

 

When inactivating an item in QuickBooks Online, the information will still show up on the previous transaction created. However, the item will have the word deleted beside it, which indicates that it has been inactivated already. Please see the sample screenshot attached for reference: 

 

The item will longer be used on the future transactions unless you make it active again. To give you more details about modifying the products and services in QuickBooks Online, please see this link: Remove or merge a product or service.

 

I'm also adding here an article about adjusting inventory quantities in QBO in case you need to make adjustments with the items.

 

I'll be around to help you if there's anything else you need. You can always find me here. Have a good one!

View solution in original post

Highlighted
Level 10

Inventory

@TCDK 

 

It will not affect historical transactions by making inventory items inactive but make sure the item has zero quantity before inactivating item. If the item has quantity, make adjust quantity first to zero and then make inactive.

To adjust Inventory Quantity to zero:

From the Gear icon > Lists > Product & Services > Select inventory item in question > Select drop-down arrow (next to Edit under Action column) and Select Adjust Quantity > Make New Quantity to zero and Save. You can also change an Inventory adjustment account field, the default is inventory shrinkage account.

 

adjust quantity.PNG

View solution in original post

Highlighted
Level 1

Inventory

Thank you for the advise you give. I tried the same you said, it worked as you said.

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