Invoice PDF Layout Issue Affecting Client View

SensibleSignings · ‎July 24, 2025

Recently, it seems there have been changes to how invoices are formatted and displayed to clients, particularly when they view them as a PDF through email.

Previously, the PDF invoice view presented cleanly and professionally, but the recent changes have affected the layout, making it look inconsistent and not aligned with our branding standards. Unfortunately, I haven’t been able to find a way within the customization settings to restore the previous appearance.

We create an invoice at the beginning of a week, add to it throughout the week, which often times has us add details in not in sequence, but we organize it in a linear fashion. The issue is when we send the invoice, which looks great on our end, the pdf view the client can see is all jumbled and prints out in the order we entered the data in. It makes no sense why it wants to print it this way. This started happening early this month

Aldren18 · ‎July 24, 2025

I recognize how important it is for your invoices to present a professional appearance, SensibleSignings. Let’s dive in together to figure out what’s causing this printing issue.

Given that the invoice PDF layout appears correct in QuickBooks Online (QBO) but looks jumbled when your client prints it, the issue could arise from an outdated or incompatible PDF viewer or web browser on your client's end. To confirm, send the invoice to your email and try printing it yourself.

In addition, try sending the invoice from a different email domain to rule out email delivery issues and determine whether the delivery method is causing the problem.

If you see the same jumbled printout on your end, I recommend contacting our Live Support team for further investigation. They have screen-sharing tools that can help check the invoice layout in real time and facilitate a resolution.

Please note that our Live Support team’s availability varies depending on your QBO plan.

Feel free to share any updates, and let us know if you need further assistance with other QuickBooks tasks.

SensibleSignings · ‎July 28, 2025

Thank you for your reply. The form looks in order on our screen, but not when viewing the pdf. The template looks great and is in order as we arranged it, but when looking at the pdf view, it is all jumbled and looks as though it keeps the data in the order we entered the data into quickbooks. I cannot see any options on how to manipulate the PDF view of this invoice in order to unscramble it before sending to our clients.

Candice C · ‎July 28, 2025

Good morning, @SensibleSignings.

Thanks for reaching back out and letting us know some additional details.

With the information you gave, I recommend contacting our Customer Support Team for further assistance. Here's how:

Go to the Help ? icon in the top right-hand corner.
Press the Contact us button.
Enter your question and hit Let's talk.
Scroll down and choose to Get a callback.

Please keep us updated on how the call goes. We want to ensure that you get this taken care of as soon as possible. I'll be waiting for your response!

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Invoice PDF Layout Issue Affecting Client View