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spoonmeforkyou
Level 1

Invoice Revisions/Versions

Is there a way to have the Invoice # include a dash # so you can easily see when you are working on an updated invoice? For example, On Invoice 359539, if I make a small revision to update it slightly, can I prompt it to now show 359539-2 ? 

Using this example, could I go and adjust this invoice multiple times and the revision # change with each change? dash 3, dash 4, etc 

What is the easiest way to know when I am looking at old paperwork?

1 Comment 1
JanbonN
QuickBooks Team

Invoice Revisions/Versions

Automatically prompting the invoice numbers to add a dash and number after updating the invoice isn't possible, @spoonmeforkyou. I'm here to guide you through some manual steps you can follow to achieve this.

 

To begin, ensure that you put a note on the original invoice to easily identify it. Then, create a copy of the original invoice.

 

  1. On the original invoice, click Create a Copy.
  2. Follow the prompts.
  3. Since you created a copy of the original, ensure to remove the note you put on the duplicate. 
  4. Edit the invoice number and make the necessary updates.
  5. Click Save & Close.

 

Additionally, you can now record your customer's invoice payments in QuickBooks.

 

Let me know if you have other questions about your invoice. I'll be here to assist you in any way I can.

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