Journal Entry for lessor

Glad to see you in the Community today, NatalyMarie.

Thanks for sharing a screenshot of your concern and for being detailed about it.

Based on the scenario, create an invoice for the lease items instead of entering a journal entry. This is to ensure the products leased and income is properly tracked in QuickBooks.

If you haven't added the products, let me share the steps on how to perform this task. We’ll have to perform this process one at a time for each product.

1. Go to Lists at the top menu bar to select Item List.
2. Scroll down to the bottom of the page and click on the Item drop-down to choose New.
3. From the Type drop-down, choose Service/Non-inventory Part.
4. Enter the product’s name in the Item Name/Number field box.
5. Fill in the remaining field boxes.
6. Click OK to keep the changes.

After setting up all these items, I suggest reversing the journal entries to avoid duplication of records. Here's how:

1. Choose the journal entry you're working on from the list on the left side of the window.
2. Click on the Reverse icon and Save.

You'll see a new entry with R beside the entry number and credit amounts reversed. Then make invoices for the items leased.

1. Click on the Customers menu at the top bar to choose Create Invoice on the left panel.
2. Enter the information and then hit the Save button.

Please know if you enter a journal entry for the accounts receivable, the transaction is subject to the following restrictions: You cannot use more than one A/R or A/P account in the same transaction, and Transactions to accounts receivable must include a customer.

I’m adding a link containing a breakdown of articles. Each one contains information to help get acclimated about the product’s features and processes: Get Started.

 If there’s anything else I can help you with, let me know in the comment box below. I’ll get back to assist further. Have a great rest of the day.

Thank you for your response however you are suggesting I simply set up an invoice for products but what about the remainder of the lease. For example if we lease an item for 24 months where would we record the remaining account receivable?

Thanks for getting back to us, @NatalyMarie.

To record your lease items for 24 months, you can create an invoice that is good for 1 year. This way, you can easily track the total receivable, and when your customer pays the invoice, you can add a payment.

After doing the steps provided by Rasa-LilaM, you can begin creating the invoice.

Here's how:

1. Go to the Customers menu.
2. Select Create Invoices.
3. Choose your customer.
4. In the detail area, select the item/s. Note: When you select an item, the description and amount are will show based on the description and unit cost entered when it was set up. 
5. Select Save & Close.

Feel free to check out our Help articles if you need help processing sales and managing customers. 

Don't hesitate to drop a comment below if you have other QBO concerns. I'm always here to help.