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Level 1

Labor in assembly item work around, Quickbooks Pro

I am using QB Pro Desktop.  I have some items that I build and sell using inventory parts and in-house labor.  I am using Rustler's WIP method detailed here ( as a work around for tracking the inventory usage and assigning it to the item.  Is there a way to also allocate the labor cost to that item?  Upgrading to Premier in the current economic environment is not an option.

3 Comments 3

Labor in assembly item work around, Quickbooks Pro

Hi there, whighfill,


In QuickBooks Desktop, you'll need to use the Tracking job costs feature to allocate the labor cost of the item. The same goes for other versions of the program. Thus, there isn't a need to upgrade.


These five (5) steps listed below will guide you through recording your hob costs:


Step 1: Set up a Customer:Job for each of your job.

Step 2: Assign all your expenses to jobs.

Step 3: Enter your estimates in QuickBooks Desktop.

Step 4: Create appropriate invoices.

Step 5: Run job costing reports to see how your business is doing on a job-by-job basis.


For instructions and detailed steps provided above, check out this page: Tracking job costs in QuickBooks Desktop.


Let me know if there's anything else you need. Just click the Reply button below, and I'll get back to you.


Thank you and take care always!

Level 1

Labor in assembly item work around, Quickbooks Pro

Thanks for the quick reply, but this is not a solution.  I do use job tracking.  But I build these items ahead of any customer ordering them, so the finished assembly ends up in my inventory.  When a customer orders it, I sell them the assembly item.  So I can't track my job costs to a Customer:Job like I would for a custom project that is specific to a given customer.  The link I provided shows a work around for Pro that removes from inventory the raw materials that go into the assembly and assigns the cost of those raw materials to the final assembly item.  However, the missing piece are the labor costs that go into making that assembly item.


Labor in assembly item work around, Quickbooks Pro

Thanks for getting back to us, @whighfill.


Tracking job costs can be done if the item is about to be ordered and not yet assembled. In this case, since the assembly was already created, the option to track it is unavailable.


I can see how this option would be helpful for you and your business. Rest assured that I'll pass along your suggestion to our Product Developers. They're always looking for ideas to consider on how to improve QuickBooks.


In the meantime, I recommend visiting our Blog site. This is where we share recent happenings and future developments, such as updates to newly added features. Here's the link:


Just in case, I'll add this article for future reference: Tracking job costs in QuickBooks Desktop.


Please click the Reply button below if you have any other questions or concerns. I'm more than willing to help. Have a wonderful rest of the day!

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