making changes to how we use qb

Hi there, treadone23.

You can either record the bill payments in QuickBooks or create a journal entry to offset the amounts in your Accounts Payable and Balance Sheets.

However, recording a bill payment will affect the balance in your bank account. I would recommend reaching out to your accountant if you will create a journal entry. This is to make sure that you're using the correct accounts when recording the transaction.

Follow the steps in these articles for more details: 

• Create a Journal Entry in QuickBooks Desktop for Windows or Mac
• Pay Bills in QuickBooks Desktop 

Then, you can refer to this article to make sure that your bill and other expenses are tracked accurately: Accounts Payable Workflows in QuickBooks Desktop.

You can also check out this article for additional guidance when recording transactions on the customer side: Get Started with Customer Transaction Workflows in QuickBooks Desktop 

Feel free to visit us anytime you have questions or other concerns. I'll be around to assist you again. Keep safe and healthy always.

Hi treadone23,

Hope you’re doing great. I wanted to see how everything is going about your question when it comes to using QuivkBooks for recording bills. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at anytime.Looking forward to your reply.

Have a pleasant day ahead!