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Level 1

Match bill with specific vendor credit

Quick Books Online Essentials

 

I have various vendor credits that I enter prior to the vendor bill. When I pay by check, I match a bill with a specific credit.

Here's an example:

  $1000.00 CR Vendor A 1/5/2020

  $1500.00 CR Vendor A 2/1/2020

  $2000.00 CR Vendor A 3/1/2020

  $4000.00 Bill Vendor A 4/1/2020

 

I want to be able to select the $4000.00 bill to Vendor A and apply ONLY the $1000.00 CR.

But QB applies all the credits automatically when I print the check.

I have tried to enter a negative Bill, but that is not allowed.

 

How can I select only the credits I want to apply to a bill?

3 Comments
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QuickBooks Team

Match bill with specific vendor credit

Good evening, @RickRoen.

 

I hope you're having a fantastic Friday. I'm here to guide you on how to apply one credit to your vendor's bill.

 

You can do this by making sure that only the credit for $1,000 is checked before printing the check. If all the other credits are selected, then you'll have the total of all of them applied to the check. This article will provide more information about applying vendor credits.

 

Please don't hesitate to touch base with me here if you need any additional assistance. I look forward to hearing from you again.

Highlighted
Level 1

Match bill with specific vendor credit

Thanks Anna,

I have read about this feature on Online BillPay, but I am writing a check to the vendor and NOT using Online Bill Pay.

I don't see any option to match a credit when I select the Vendor Bill to be paid by check.  Am I missing something?

 

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Moderator

Match bill with specific vendor credit

I'm here to ensure you can apply the credits to the bill, RickRoen.

 

The additional information you've provided is much appreciated so we can sort this out on time.

 

When writing a Check, you'll have to make sure that the affected accounts in the Category column are the Accounts Payable. This will display the available credits. The process is pretty easy. Please follow these steps:

  1. In the Check window, change the Category to Accounts Payable.
  2. Click Save and close.

Once done, we can now pay the bills by clicking the +New button and selecting Pay Bills. Select the Vendor bill then the credit will now automatically be applied to the open bill. The screenshot below will show you how credit applied to the bill:

 

The instructions above are the quickest way to link your available credit to the bill.

 

I've added this article about reconciling your accounts in QBO for reference.

 

Please let me know if you need anything else. I'm always here to help.

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