Pricing discounts on inventory items

You'll want to utilize the price rules feature, BernieJ.

For QuickBooks Enterprise, you can use the advanced pricing option, which will allow you to create rules that reflect changes to the prices of items. You can also offer quantity discounts for 30 or more items in your inventory.

Here's how to create price rules:

1. Create a price rule.
2. Create conditions for the rule.
3. Set the date range. In the From field, enter the date when the price rule goes into effect. 
4. Set the price. In the field, enter a percent or an amount to adjust the price. Select the drop-down arrows to finish setting the price.
5. To make this price rule exclusive, select the Exclusive Rule checkbox. QuickBooks doesn't combine exclusive rules with any other rules.
6. To set custom prices for particular items, select the Price Overrides button.
7. Select OK.

Check this article for the detailed steps and to learn more about the Advanced Pricing feature: Use Advanced Pricing.

Please let me know if you have additional questions.

Hi Mary,

I thought we would need to use the Advanced Pricing feature.  I am trying to find the easiest way for our staff to handle setting up new items and pricing since we continually set up new inventory items.

We have to set up a number of items each week that will be one time use items.  Sometimes the item is eligible for customer discounted pricing, but other times the items are a category of items that we do not want to offer discounted pricing.  It looks like we would have to not only set up the new item, but also maintenance the pricing rule to exclude the newly setup items that we don't want to discount.

Is there a way to use a copy function or some other way to streamline setting up new items to mirror the pricing rules?

Bernie

Thank you for getting back here in the thread, @BernieJ.

In QuickBooks Desktop Enterprise, we're not currently able to copy the pricing rules. However, you can manually create new pricing rules which don't have a discount so you can choose either the pricing rules of the item is discounted or not. You can follow the steps provided by my colleague MaryLurleenM to create a price rule.

Let me walk you through the steps on how to select price rules when creating an invoice. Here's how:

1. Go to the Customers menu.
2. Select the Create Invoices tab.
3. Fill out all information needed on your invoice.
4. Click the Box icon next to the invoice price in the Price Each column.
5. Select which price rules you want to apply to your invoice.
6. Hit the OK button.

In case you want to edit or delete some of your price rules, you can read this article for the steps: Use Advanced Pricing.

For more detailed information about price rules report by customer in your QuickBooks Desktop Enterprise account, please visit this link: QuickBooks Desktop Enterprise Help Article.

Please know that I'm always around here in the Community to help. Take care and have a wonderful day!

In the Price Rule information, it mentions that if both a Billing Rate and Price Rule apply to an item then Quickbooks will use the Billing Rate.  I am not seeing an option to create a Billing Rate.  Is there a place you have to go to turn on that function?

Thanks for coming back for more support, @BernieJ. You don't need to turn on the Billing Rate Level feature if you're using any of these following editions: Contractor, Professional Services, and Accountant. 

All you have to do is to create it to set up custom rates for service items performed by particular employees or vendors. Here's how: 

1. Go to the Lists menu, then select Billing Rate Level List.
2. Click the Billing Rate Level drop-down, then select New.
3. Enter the billing rate level name then choose the billing rate type.

• Choose Fixed Hourly Rate and enter the hourly rate in the field if you want a fixed billing rate. 
• Choose Custom Hourly Rate Per Service Item if you opt to use a different rate for each service item made by people. 

Once done, you can now assign each of the billing rate level to people or any other name's list.  Check out the steps outlined in this article: Use billing rate levels.  

However, if you're using a different one, you can uninstall and reinstall the QuickBooks program. Start a new one, and ensure to select any of the industry type listed above.

For future reference, read through this article: Restore a backup of your company file. It has a step by step guide on how to recover your accounting data after uninstalling and reinstalling the program. 

Feel free to message again for your other concerns. We're always here to listen and lend a hand. Stay safe.