Question

Quickbooks Premier 2019 IIF import

10 replies
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Do you have to be logged in as an administrator to import IIF files in Quickbooks Premier 2019?

QuickBooks Desktop

Level 14

Welcome and thanks for posting in the Community, @JNS24.

That's a great question! I'm here to share some information about importing .IIF files in QuickBooks Desktop (QBDT) 2019.

In the new and improved Import .IIF tool for QBDT 2019, you don't need to log in as Admin to do the task. This tool imports lists and transactions more convenient and accurate. It also eliminates the possibility of importing bad data by scanning your file for errors.

If the tool finds an error, it will:

Shows the number of items successfully imported or failed.
Provides a new .IIF file of the failed transactions, along with the descriptions of errors found.

Here's how to import:

1. On your QBDT company file, go to File menu at the top.
2. Pick Utilities, then Import and IIF Files on the drop-down.
3. Choose the Import IIF, then click OK.
4. Once the import is successful, you'll see the numbers of list and transactions imported. Select Done.

For your reference, you can also check out this article for further guidance: Improved IIF Import in QuickBooks 2019.

This should answer your concern for today. Please let me know how it goes or if you have any follow-up questions or concerns. I'm always here to help you out. Have a great rest of the day!

O

OldSeePeeEh

in 2022 Primer its back to only the CEO/CFO/Controller of the company can do the monotonous daily importing (should be lowest level job).

I get it. intuit doesn't use a product a small as this but some larger companies HAVE made Quickbooks work (and well). Running multiple sets of software can work if done with the right controls and single entry locations for data. Because many of us need industry specific software for our POS, this requires daily imports. And many offices that are doing this well are running multiple companies (we have 10+ we have to import).

This is our biggest concern about remaining on QB.

I wonder if there is a cheap 3rd party importer we could use/schedule. We don't need to manipulate the .iif data in any way and all I can find are super complicated (and expensive) import manipulators. Until then the 4 accounting clerks will wait everyday for the boss to get out of meetings to import the activity. (strangest rule so surprised can't bypass this security with a USER permission like other retail accounting software's).